Leasing Administrator

Organisation Overview:

A social enterprise whose core vision is to inspire communities through sprouting green spaces and programs. Through place-making, education and community engagements, we strive to transform the way people care about their connection with food and people. Join us in making a difference in our community!

Brief Description:

City Sprouts is on a mission to reconnect every individual with nature. By crafting interactive experiences, we bridge the gap between the urban and the organic, introducing new adventures at every turn. It's not just about cultivating plants but cultivating connections - among families, friends, and nature.

We believe in adaptive reuse of spaces, taking an Asset Based Community Development (ABCD) approach to sustainable community-driven development, drawing links from the community to the macro environment. Guided by ABCD, City Sprouts adaptively reuse spaces that are nestled in heartlands or near residential districts. Our flagship farm at Henderson was the former Henderson Secondary School; Punggol sheltered structures showcases green roofs and upcycled shipping containers, City Sprouts @ West Coast will be located within West Coast Park, and our Pasir Ris hub will be developed in a mature estate within the former Loyang Primary School.

Role Overview:

As a Leasing Administrator at City Sprouts, you will play a critical role in managing tenancy agreements, overseeing administrative leasing processes, and liaising with tenants and landlords to ensure seamless operations. You will also be responsible for supporting the Business Development (BD) team in key administrative tasks. This includes assisting in the preparation of business proposals, managing communication with potential partners, and providing support in relationship management. Your role will be essential in maintaining records, generating invoices, and providing customer service support for all tenancy-related matters, alongside your BD administrative duties.

Key Responsibilities:

• Tenancy Management: Oversee and coordinate all aspects of tenancy and leasing matters, including generating invoices, updating sales reports, and managing lease agreements.

• Contract & Agreement Review: Review, vet, and maintain tenancy agreements and leasing contracts to ensure compliance with organizational standards.

• Landlord and Tenant Liaison: Act as a primary point of contact between landlords and tenants, addressing tenancy issues and fostering positive relations.

• Cross-Department Collaboration: Work closely with other departments to troubleshoot tenancy or leasing concerns and align with broader organizational objectives.

• Customer Service: Deliver responsive, effective support to tenants, addressing inquiries and resolving issues in a professional manner.

• Business Development Support: Assist the BD team with business proposal preparation, coordination of meetings with potential partners, and updating business development documentation.

• Market Research: Assist in conducting market research related to leasing opportunities, potential partnerships, and industry trends.

• Ad-Hoc Duties: Perform additional tasks as required by management, contributing to the overall success of the organization.

Requirement (if any):

• Diploma in Building & Property Management, Business Administration, or a related field.

• Minimum of 2 years of relevant experience in contract management or in a role supporting a legal or leasing department.

• Strong written and verbal communication skills with an ability to interact effectively across different teams.

• Proficiency in English and a second language is preferred.

• High initiative, strong customer service skills, good phone etiquette, and the ability to work under pressure in a fast-paced environment.

• Open to working on day(s) that fall on weekends if required.

• Able to start work in short notice will be preferred.

How to Apply:

If you are excited about this opportunity and meet the requirements listed above, please send your resume and a cover letter to hr@citysprouts.com.sg. We look forward to hearing from you!

City Sprouts is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.