Junior HR Executive (HR Shared Services)

Job Responsibilities

• Employee Onboarding:Prepare employment contracts, collect employment-related documents, work pass application; and arrange staff passes, pre-employment medical check-up and apparel for new hires, etc.
• Employee Offboarding:Advise employees on leave balances, liaise with Payroll for final payments and work pass cancellation, etc.
• Employee Inquiries:Address and resolve employment-related inquiries from employees in a timely and professional manner.
• Data Management:Update and maintain employee data on a monthly basis to ensure accuracy and compliance.
• Freelancer Management:Oversee contracts and renewals for freelancers, ensuring all agreements are up-to-date.
• Passport Renewals:Monitor foreign employees' passport validity, liaise with site administrators to ensure passport renewals are completed on a timely basis.
• General HR Administration:Perform other HR administrative tasks as required to support the business and employee needs.

Job Requirements

• Diploma in HRM or relevant discipline
• At least 2 years of HR administration work experience, preferably in HR Shared Services.
• Previous experience in HR in the Built Environment sector is a plus.
• Strong organizational skills and attention to detail.
• Strong proficiency in MS Excel and proficient in using HRIS systems.
• Ability to work collaboratively in a team and manage multiple tasks efficiently.