Junior Admin/ Receptionist (1 year contract) - Central

Duration: 1 year contract

Location: Bras Basah (walkable distance from Dhoby Ghaut/ Bencoolen MRT)

Time: Monday to Friday, 9am to 6pm

Job Duties:

Facilities/Office Operations

1. Assist the Office Administrator with procurement of goods and services, including ordering and replenishing name cards, office supplies, and pantry essentials.
2. Coordinate with the office cleaner to maintain cleanliness and a well-organized workspace.
3. Ensure the availability of stationery and pantry consumables.
4. Facilitate new joiner onboarding, including badge applications and other necessary arrangements.
5. Oversee daily office operations to ensure a professional, organized, and smoothly functioning workplace.
6. Provide administrative support to Business Units as needed.
7. Execute tasks assigned by the Office Administrator efficiently and in a timely manner.

Reception/Front Desk

1. Oversee the reception counter, manage building and parking pass requests, and handle invoicing.
2. Welcome and register guests, notify the host, and escort visitors to the conference room when necessary.
3. Coordinate meeting room logistics, including setup and liaising with IT for technical support.
4. Collect, sort, and distribute incoming mail.

Celebrations & Events

1. Support Office Administrator in event planning.

Job Requirements:

1. Customer-focused, service oriented, excellent team player and possess good problem-solving skills.
2. Ability to multi-task with strong prioritization skills.
3. Calm flexible approach in handling pressure and deadlines.
4. Computer savvy, ready to explore and learn new software and platform.
5. Proficient in English and Mandarin as have to liaise with China counterparts.

We regret to inform that only shortlisted candidates will be notified.

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