Japanese Speaking Executive Secretary [AWS + VB / Up to $7,5k ]

Job ID: 621831
Responsibilities:

1. Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the Company Branch Offices and subsidiaries in the Asia-Oceania region.
2. Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences, and any other business/personal appointments.
3. Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations, and planning of travel itinerary in accordance with business meetings schedule.
4. Manage the accounting documentations for the Executive Management, including handling payment processing, expense calculation, preparing payment disbursements via the accounting system, and record keeping of payment/receipt transactions.
5. Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant, or office meeting room booking for regional internal and external business functions/events.
6. Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
7. Maintain good relationships with internal/external stakeholders at all levels for effective communications; including closely liaising with company drivers to coordinate for Management’s daily transportation matters.
8. Manage department assets and office miscellaneous items for the Management’s Office.
9. Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages, as well as communicate regularly with the domestic helper.
10. Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents; handle any sensitive and confidential information with utmost professionalism and discretion.
11. Any other ad-hoc administrative tasks to be assigned.

Requirements:

1. Min 5 years of working experience in Secretarial/Executive Assistant role to the Executive Management/C-Suite Management.
2. Extensive knowledge of office administration and clerical procedures.
3. High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails, and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
4. Proficient in MS Office applications.
5. Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments.
6. Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality.
7. Ability to multitask and function well in a high-paced and at times stressful environment.

[Advantage]

1. Proficient in accounting systems such as SAP.

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EA Personnel Name: Kajimkhaan Karalgash

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