HR Officer

JOB DESCRIPTION:

1. Recruitment Support
   Assisting with posting job advertisements.
   Screening resumes and scheduling interviews.
   Coordinating candidate communication and interviews.
   Helping with background checks and reference verification.
2. Onboarding and Offboarding
   Handling work pass related tasks including applications, renewals, cancellations, levy waivers, and appeals.
   Coordinating the new hire onboarding process, including preparation of contracts and orientation.
   Handling paperwork and processes related to employee exits, such as termination letters, exit interviews, and final settlements.
3. Employee Record Management
   Maintaining and updating employee records in HR databases and physical files.
   Ensuring compliance with local labor laws and company policies regarding record-keeping.
   Managing sensitive personal information with confidentiality.
4. Payroll and Benefits Administration
   Assisting in processing payroll by collecting attendance, overtime, and leave data.
   Coordinating employee benefits.
   Addressing employee questions and concerns regarding payroll and benefits.
5. HR Policy Implementation
   Ensuring employees adhere to company HR policies and procedures.
   Assisting with policy updates and documentation.
   Communicating changes in policies to employees.
6. Employee Relations
   Acting as a point of contact for employee inquiries regarding HR-related matters.
   Supporting conflict resolution and facilitating communication between employees and management.
   Assisting with employee engagement initiatives and feedback collection.
7. Training and Development Support
   Coordinating training sessions and workshops.
   Assisting in tracking employee development and training needs.
   Managing training records and certifications.
8. Compliance and Reporting
   Ensuring HR activities comply with local labor laws, safety regulations, and company policies.
   Preparing and submitting necessary reports for management, auditors, and regulators.
   Assisting with audits and ensuring HR processes meet legal and organizational standards.
9. HR Software Management
   Maintaining and updating HR system (BIPO).
   Running reports and extracting data from HR systems for decision-making purposes.
10. Perform any other ad hoc duties as and when assigned by the Management.

REQUIREMENTS:

Minimum Nitec/Diploma/Bachelor’s Degree in HR, Administration, or a related field.
At least 1 year of work-related experience.
Knowledgeable in BIPO system is an advantage.