HR/GA Assistant

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Responsibilities

• Airport pass application for all employees (Retail / Corporate Level)
• Assist HR Executive to create P-files and upload P-files to shared drive or Retail Level
• Coordinate employee welfare (ordering of congratulatory/get well baskets/wreaths, etc.)
• Support recruitment by coordinating interviews with line managers and preparing/signing employment contracts with selected candidates
• On-boarding support - issuance of retail uniform, preparation of on-boarding kit, and seating arrangements for new hires
• Support any other HR administrative duties assigned by the Manager or HR Executives

General Affairs and Admin Support

• Attending to visitors to the office
• Handling courier/postal matters - checking corporate mailbox and distributing mails
• Ensure meeting rooms are kept tidy and clean at all times
• Maintain up-to-date telephone and contact lists and organization chart
• Admin support for HR and GA-related invoices submission for payment processes, travel arrangements, expense claims, visas, corporate credit card expenses, etc.
• Assist in office events e.g. festive decorations, staff gifting procurements, gatherings & parties
• Manage corporate pantry and office stationery supplies replenishment for 2 offices
• General maintenance of office alarm, premises, and equipment
• Raising approvals at EP portal and submission of invoices for payments in Glob+
• Any other ad-hoc duties assigned by the Management

Requirements

• Prefer candidates with less than 1 month's notice period
• Minimum 1 year experience in HR support or office admin
• Strong interpersonal skills with a pleasant personality
• Competent in Microsoft Office
• Ability to handle confidential information professionally and discreetly
• Fluent in English and possesses good interpersonal and communication skills

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Human Resources

Industries

Human Resources Services