HR Executive

Position Summary:

Responsible for all HR functions covering Recruitment, compensation, employee relationship, general welfare and administration / legal labor law compliance and overall HR support for all organizations in Singapore including operations, R&D, sales & marketing, finance, IT, etc. Besides Singapore, this role also needs to support the sales office in Vietnam and Philippines.

Recruitment:

• Participate in a variety of recruitment activities so that the organization's recruitment process is efficient, effective and equitable.
• Prepare job postings, specifications for recruitment agencies, job descriptions and other materials in accordance with the organization's recruitment standards.
• Contact candidates, schedule interviews, and develop interview questions in with the hiring manager so interviews are conducted efficiently and equitably.
• Prepare job offer materials in accordance with the job specifications so successful candidates have all necessary information necessary to decide to accept the position.
• Represent the organization at job fairs to promote the organization to potential candidates.
• Conduct employee orientation and introductory training to new employees for quick integration into the organization.
• Responsible in application and renewal of work passes (WP, SP, EP & DP) via MOM portal for foreign employees.

HRIS & Payroll Administration (Vietnam & Philippines):

• Manage and liaise with payroll vendor in full cycle of monthly payroll processing for Vietnam & Philippines.
• Ensure proper update and maintenance of personnel data in Workday and HRIS.
• Ensure timely and accurate payroll processing including verify overtime, benefit claim, allowance, and allowable deduction.
• Prepare monthly payroll summary report, GL Listing, bonus accrual report to Finance Department.
• Maintain payroll supporting documentation and authorization for audit purposes.
• Handle queries from employees and auditor on HR matters (payroll, leave, attendance, etc).

Training and Development:

• Source and compare various training providers once received the training need request.
• Apply for government training grant and funding for eligible employees after they attend courses.
• Conduct classroom training (Brady Code of Ethics) for non-executive employees.

Administrative Activities:

• Organizes and coordinates company meetings, events, seminars or conferences.
• Organizes and maintains company legal document, correspondence and other records for the site.
• Assist in manage the office supplies/equipment and office stationery.
• Build and maintain effective local employee communication activities or programs.
• Plan and organize festive celebration and activities for Singapore employees.
• Assist in arrange inbound visitors for the accommodation, logistics or any other help that needed.

Any other duties:

• To support and comply with the Brady Corporation Global Policies, Brady Policy, Quality Policy, Environmental Policy, Safety & Health Policy and other organization policies that are relevant to job functions. To responsible, accountable and committed to fulfill the codes and statements prescribed in the policies.
• The above responsibilities are not exhaustive and other related duties may be added from time to time.

Job Requirements:

1. Degree/Diploma in relevant studies with minimum 3 – 4 years related experience or an equivalent combination of education, training and/or work experience.
2. Possess good interpersonal and communication skills.
3. Have pleasant personality and able to communicate well with all levels of employee.
4. Knowledge in principles and practices of SAP.
5. Computer literate (Microsoft Office).