HR and Admin Officer (5 months maternity cover)

Role description:

The HR and Admin Officer will assist in managing office administration tasks and HR matters. This role will support the Admin Assistant in day-to-day office operations while ensuring smooth HR processes.

Key Responsibilities:

1. Manage the full recruitment process, including sourcing, screening, and coordinating interviews to identify the best-fit candidates.
2. Collaborate with hiring managers to define job requirements and prepare offer letters and employment contracts.
3. Track and analyze recruitment metrics, such as time-to-fill and cost-per-hire, to optimize hiring processes.
4. Manage daily HR operations, such as record maintenance and filing.
5. Coordinate employee onboarding and induction programs.
6. Respond to employee inquiries regarding HR policies, benefits, and general administrative matters.
7. Organize training sessions and employee engagement initiatives.
8. Provide support for employee exit processes and terminations.
9. Ensure HR policies and documentation adhere to regional regulatory standards.
10. Maintain accurate HR records and assist in preparing reports as required.
11. Support the finance team with payroll processing and benefits administration.
12. Support in general office administration to ensure smooth daily operations.
13. Coordinate office supplies and equipment procurement, maintaining inventory levels.
14. Manage office facilities, including handling maintenance requests.

Qualifications & Technical Requirements:

1. A minimum diploma in business administration, human resources, or a related field.
2. Preferably 2-3 years of relevant HR experience.
3. Good understanding of HR processes and administrative duties.

Preferences:

1. Strong organizational skills and attention to detail.
2. Excellent communication skills with the ability to interact with employees at all levels.
3. Ability to handle multiple tasks and priorities efficiently.
4. Proficiency in Microsoft Office Suite and HR systems.
5. A proactive, adaptable team player with a positive attitude.

Others:

1. Working hours from Monday through Friday 8:30 am to 6:00 pm.
2. Ability to provide support during and outside regular business hours may be required.
3. 5-month contract role starting Mid Jan/Feb 2025.