HR Administrative Partner

Job Summary:

The HR Administrative Partner is responsible for assisting with the day-to-day HR administration tasks, including payroll checking, recruitment, and supporting other HR functions within the organization. The role requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The ideal candidate will have at least one year of relevant work experience in the F&B industry or a similar field. Knowledge of information technology systems is a plus, and the candidate should be able to start immediately.

Key Responsibilities:

1. HR Administration Tasks:

   • Assist with the day-to-day HR administrative functions, including maintaining employee records and databases.
   • Prepare and maintain HR documents, contracts, and other relevant paperwork.
   • Manage HR filing systems (softcopy and paper) and ensure accuracy and confidentiality.
   • Ensure compliance with company policies and MOM regulations.

2. Payroll Assistance:

   • Assist in checking and verifying payroll data to ensure accurate and timely payroll processing.
   • Work closely together with the HR Executive to inform of discrepancies and ensure payroll is processed correctly, including overtime, allowances, additional incentives and deductions.

3. Recruitment and Staffing:

   • Assist with the recruitment process, including job posting, reviewing resumes, and assisting in shortlisting candidates.
   • Coordinate interview schedules and assist with onboarding new employees.
   • Maintain candidate databases and ensure a smooth recruitment process.

4. Employee Relations:

   • Support the HR team in resolving employee-related issues and inquiries.
   • Assist in organizing employee events and engagement activities.
   • Help facilitate employee training and development programs.

5. General HR Functions:

   • Provide administrative support for HR projects and initiatives.
   • Assist in managing employee benefits and leave management (e.g., vacation, sick leave).
   • Assist in maintaining HR systems, ensuring data accuracy and updates.
   • Assist in using Info tech for employee data management, payroll processing, and recruitment tracking.

Qualifications and Requirements:

• Education: At least Diploma in Human Resources, Business Administration, or related field.

• Experience: At least 1 year of relevant work experience in an HR role, preferably in the F&B industry or in a similar environment. Experience in handling payroll, recruitment, and general HR administration tasks.

• Skills & Knowledge:

  • Knowledge of HR practices, labor laws, and payroll procedures.
  • IT system knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint).
  • Experience with HR software or systems is an advantage (Info-tech).
  • Strong organizational and time-management skills.
  • Attention to detail and ability to maintain confidentiality.
  • Strong communication skills (both verbal and written).

• Personal Attributes:

  • Proactive and able to work independently with minimal supervision.
  • Team-oriented and able to collaborate effectively with different departments.
  • Ability to multi-task and prioritize workload in a fast-paced environment.
  • A positive attitude and willingness to learn.

Additional Information:

• Immediate availability would be preferred.