HR & Admin Executive

We are seeking a proactive and highly organized HR & Admin Executive to join our dynamic team on a full-time basis. This role is ideal for individuals with a solid foundation in human resources who are looking to further their career in a fast-paced and people-centric environment. You will play a key role in driving core HR functions and ensuring seamless administrative operations within the company.

Key Responsibilities

• Manage end-to-end recruitment activities including job postings, candidate screening, interviews, and onboarding processes.
• Maintain and update accurate, confidential employee records including personal details, contracts, payroll data, and performance appraisals.
• Administer monthly payroll processes, ensuring precision and timely salary disbursement.
• Ensure HR policies and procedures comply with labor laws and company policies.
• Serve as the first point of contact for employee inquiries, providing guidance and resolving workplace concerns.
• Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and coordinating with vendors.
• Draft and manage official HR and administrative documentation, ensuring data integrity and confidentiality.
• Assist in planning and organising company events.
• Review, record, and checking of employees' claims.
• Perform checks on attendance and punctuality.
• Host weekly company-wide morning meetings to align teams and communicate key updates.
• Support management with various ad hoc projects and tasks, as needed.

Requirements

• Minimum Diploma qualification, with at least 2 years of working experience in HR and/or office administration.
• Strong knowledge of HR operational functions; familiarity with employment regulations and payroll processing is a plus.
• Excellent organizational and time management skills with keen attention to detail.
• Self-motivated, dependable, and capable of working independently with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Canva for documentation and presentations.
• Strong interpersonal skills and a collaborative mindset.
• Exceptional written and verbal communication skills in both English and Mandarin, to liaise effectively with Mandarin-speaking stakeholders.