HR & Admin Assistant

*For Singapore Applicants Only: PC Partner will be prioritising applicants who have a current right to work in Singapore, and do not require PC Partner's sponsorship of a visa.

Overview

Founded in Hong Kong in 1997, PC Partner has grown from a small contract manufacturer with fewer than 300 employees to a global leader in computer electronics. We design and sell our own branded products, including video graphics cards, Mini-PCs, motherboards, embedded systems, and gaming hardware, while also providing one-stop electronic manufacturing services to reputable brands worldwide. Leveraging our advanced R&D capabilities and state-of-the-art production facilities, we continually introduce innovative products to the market, staying ahead of industry trends to ensure competitiveness and meet the evolving needs of our customers.

Key Responsibilities

• Provide reception support, including greeting visitors and managing the reception area professionally.
• Answer, screen, and direct incoming phone calls.
• Offer excellent customer service and warmly welcome guests upon arrival.
• Ensure the reception area remains tidy, organised, and professional at all times.
• Escort visitors to the relevant person, office, or meeting room.
• Assist with scheduling and coordinating meetings and events.
• Perform data entry, maintain accurate records, and update databases as needed.
• Manage filing systems (both physical and digital) for easy access to documents.
• Oversee office supplies and equipment, ensuring the workplace remains well-stocked and organised.
• Source and liaise with vendors and suppliers for office-related needs.
• Support the upkeep of office facilities and collaborate with internal stakeholders and external service providers.
• Assist in organising company activities and events.
• Ensure adherence to workplace safety and health regulations, contributing to a safe work environment.
• Maintain overall office cleanliness, ensuring a welcoming and professional atmosphere.
• Assist with basic HR functions, including supporting the recruitment process, coordinating interview schedules, and preparing new hire onboarding materials.
• Assist in managing employee attendance records and leave requests.
• Coordinate and schedule regular maintenance with service providers for leased properties.

Requirements

• Min. 1 year of relevant experience (fresh grads are welcome to apply).
• Proficiency in MS Word and Excel, for tracking and reporting data.
• High attention to detail, ensuring accuracy in data entry, record-keeping, and document management.
• Pleasant demeanour with strong customer service skills.
• Excellent written and spoken English communication skills; fluency in Chinese is a plus for effective interaction with Chinese-speaking stakeholders.
• Candidates must meet legal requirements to work in Singapore without sponsorship.
• Resumes should include expected salary and reasons for leaving previous roles.