[Gain Exp in Healthcare!] 6 Months Contract Temp Executive Assistant @West #HJCJ

[Gain Exp in Healthcare!!] 6 Months Contract Temp Executive Assistant @West #HJCJ

Singapore | Posted: Dec 13, 2024

Location
Jurong East Hospital, Emergency Medicine

Salary
$2,350 -$2,700

Working Hours
Mon to Fri, office hours

Responsibilities

• Compile information and data for regular reporting of Dengue and daily attendance.
• Inventory management and procurement of department supplies.
• Collate NP306 to mail out to respective divisions.
• Collate decantment list and update excel list (rejected cases).
• Update staff deployment changes and calculate monthly lateness via Attendance log and Teams.
• Check and update staff payback on Teams via payback form submissions.
• Check and print GP replies are tagged to the correct address before being posted out. Amend GP referral tagging in EPIC if case is still open. Manually edit wrongly tagged GP replies via Letters if case is close. Raise eBarf for wrongly tagged GP replies that have exceeded the 3 days limit.
• Prepare Staff biodata file and Induction files for new hire training, assign lockers, arrange system access, and conduct a short ED tour around the different areas for new hire.
• Log staff fingerprint (2 different fingers, 1 on each hand) into biometric machine.
• Order hampers for staff on HL/ML.
• Submit e-pay request for bereavement token.
• Order name stamps/nametags/staff pass, process staff claims via e-pay/petty cash.
• Manage office admin duties - faxing, scanning, shredding and filing documents.
• Coordinate meetings and room bookings for meetings, as well as minutes writing.
• Tracking and updating of new GP Clinics into EPIC (via EPAS).
• Mailing of docs and mail collection for the department.
• Any other duties as requested by department.

• Diploma holder.
• Able to work for 6 months period.
• Must be comfortable in using excel file & looking at numbers.
• Must be comfortable in calling patients & organizations with outstanding payment.

Interested candidates, please submit your resume to healthcarejobs@recruitexpress.com.sg

JeAnn Leow
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)