Front-desk cum Admin Assistant

Fresh graduates or junior candidates who are enthusiastic about starting their career in client services, we welcome your application to explore this job vacancy with us!

As a Front Desk cum Admin Assistant, you will be responsible for managing the front desk and offering a variety of administrative support across the Firm. Multi-tasking is essential in this role, requiring the ability to juggle and prioritise under time pressure.

Responsibilities:

1. Welcome visitors and internal customers with a warm and positive experience.
2. Coordinate front-desk activities, redirecting phone calls and enquiries.
3. Manage courier bookings, receive incoming deliveries, distribute mails, and schedule cover for absence.
4. Maintain the pristine presentation of the office, ensuring all equipment is functional and managing pantry and stationery stock levels.
5. Room management for multiple daily bookings, including arranging catering, offering refreshments, setting up AV/video conferencing, and tidying the room after meetings.
6. Perform a variety of administration tasks, including assisting other departments on ad-hoc projects (e.g., events coordination for Business Development, induction scheduling for Human Resources).
7. Support the Office Manager on day-to-day operational needs.

Requirements:

1. Experience and knowledge of front of house operations, ideally within professional services.
2. Strong verbal and written communication skills.
3. A collaborative, people-oriented mindset, and a flexible approach to work.
4. A willingness to support colleagues and get involved in tasks outside of the scope of your role.
5. Proficient in MS Office and Outlook.
6. Effective knowledge and use of telephone, conference calls, video conferencing, and basic knowledge of AV equipment.
7. Excellent attention to detail.
8. Initiative to stay a step ahead and identify opportunities to ensure processes are run more efficiently.

Please apply to find out more about this role or reach out to Constance Leung at constance@officesecretaries.com.sg for a confidential discussion.

Note: We regret that only shortlisted candidates will be notified. We reward successful referrals - so if you know of anyone suitable, do share their details!