First Vice President, Facilities Management Lead, Corporate Real Estate Services

Posting Date: 29 Sep 2024

Location: Singapore (City Area), SG, 048624

Company: United Overseas Bank Ltd

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices.

Our history spans more than 80 years. Over this time, we have been guided by our values — Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success.

About the Department

The Finance and Corporate Services function manages the financial and administrative needs of the Group to help achieve its business goals.

We manage and administer matters relating to real estate on behalf of the Group. These include lease management, facilities management, as well as security and general service matters.

Job Responsibilities

Reporting to the Head of Integrated Workplace Management, the Lead for Facilities Management is responsible for the strategic and operational management of all the bank’s facilities, ensuring a safe, efficient, and cost-effective environment that supports the organization's goals. This role involves leading a team of professionals, managing budgets, and coordinating with various stakeholders to maintain and improve facilities.

Key Responsibilities:

Strategic Planning and Development:

1. Develop long-term facilities strategies that align with corporate goals.
2. Conduct space planning and utilization analysis to optimize the use of facilities.
3. Plan for future growth and changes in facility requirements.

Facilities Operations and Maintenance:

1. Oversee all aspects of facilities maintenance (hard and soft services), including HVAC, plumbing, electrical systems, and general repairs.
2. Ensure that all facilities comply with health, safety, and environmental regulations.
3. Implement preventive maintenance programs to reduce downtime and extend the life of equipment.

Project Management:

1. Lead capital “move, add & change” projects, including new construction, renovations, and relocations.
2. Coordinate with architects, engineers, and contractors to ensure projects are completed on time and within budget.
3. Manage project timelines, budgets, and resources effectively.

Workplace Health & Safety:

1. Develop and implement workplace health & safety policies and procedures to protect company assets and ensure the safety of employees and visitors.
2. Conduct regular safety audits and drills, and ensure compliance with occupational health and safety standards.
3. Oversee the installation and maintenance of relevant equipment and systems.

Vendor and Contract Management:

1. Negotiate and manage contracts with vendors and service providers, ensuring quality and cost-effectiveness.
2. Evaluate vendor performance regularly and address any issues promptly.
3. Maintain an up-to-date list of preferred vendors and contractors.

Sustainability and Environmental Management:

1. Support and implement sustainability initiatives to reduce the environmental impact of company operations.
2. Support and promote energy efficiency, water conservation, and waste reduction programs.
3. Support the monitoring and reporting on sustainability metrics and progress.
4. Implement and manage facilities management software systems (e.g., iBMS, CMMS) for tracking maintenance, work orders, and asset management.
5. Utilize data and analytics to drive decision-making and improve operational efficiency.
6. Stay updated with the latest trends and technologies in facilities management.

Crisis Management:

1. Work with relevant departments to develop and maintain crisis management and business continuity plans.
2. Support and coordinate emergency response efforts in case of incidents such as natural disasters, fires, or security breaches.
3. Support effective communication during emergencies to minimize disruption and ensure safety.

Job Requirements

1. Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
2. Minimum of 10 years of experience in facilities management, including at least 5 years in a senior leadership role.
3. Proven experience in managing large, complex facilities and multi-site operations.
4. In-depth knowledge of building systems, maintenance protocols, and construction management.
5. Strong financial management skills, including budgeting, forecasting, and cost control.
6. Proficiency with facilities management software and other relevant technologies.
7. Certification from a recognized professional organization (e.g., IFMA, BIFM) is highly desirable.

Desired Competencies:

1. Leadership and Team Management: Demonstrated ability to lead, motivate, and develop a diverse team of facilities professionals.
2. Strategic Vision: Capability to develop and implement long-term strategies that align with organizational goals.
3. Analytical Skills: Strong problem-solving and analytical skills to identify issues and develop effective solutions.
4. Communication: Excellent interpersonal and communication skills to interact effectively with stakeholders at all levels.
5. Project Management: Exceptional project management skills, with the ability to manage multiple projects simultaneously.
6. Customer Focus: Commitment to delivering high-quality service and meeting the needs of internal and external customers.
7. Team player with growth mindset.

Be a part of UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Apply now and make a difference.