Finance, HR & Admin Assistant Manager

Why Join Us?

Beside Tai Seng Mrt
Medical/Insurance Benefits
Fun and Friendly Working Environment
Hybrid Working Style

Key Responsibilities

Finance:

• Monitor and manage cash flow to ensure sufficient funds for event operations, supplier payments, and overhead expenses.
• Develop rolling cash flow forecasts, predicting inflows and outflows based on event timelines and client payments.
• Improve receivables collection, negotiate vendor payment terms, and manage advances efficiently.
• Prepare and analyze monthly, quarterly, and annual financial statements (Profit & Loss, Balance Sheet) including journal entries, accounts receivable, and accounts payable in compliance with IFRS accounting standards.
• Conduct variance analysis to compare actual financial performance against budgets and forecasts.
• Review and ensure monthly balance sheet reconciliation schedules are completed on time, addressing long-outstanding items promptly.
• Coordinate with external auditors and tax consultants for audits, tax filings, and compliance matters.
• Liaise with bankers regarding all banking-related matters.
• Lead the finance executive team to ensure smooth financial operations.
• Handle quarterly GST submissions.
• Work closely with sales teams to align financial strategies with business objectives.
• Provide leadership with financial insights on profitability, revenue growth, and cash flow strategies.
• Handle inter-company billings and transactions.
• Prepare the annual budget for stakeholders' review.
• Maintain and update the fixed assets listing.
• Undertake any ad-hoc tasks as assigned by superiors.

HR:

• Oversee payroll processing to ensure timely and accurate payments.
• Develop, implement, and ensure compliance with HR policies and procedures.
• Manage and support the application process for grants.
• Coordinate the creation and maintenance of policies, employee handbooks, work structures, job descriptions, and position descriptions.
• Address employee relations issues, including disciplinary and grievance procedures, ensuring fair and effective resolution.
• Ensure compliance with employment laws and industry practices in HR daily operations.
• Execute HR processes related to rewards, retention, engagement, performance management, and workforce planning.
• Assist with the end-to-end talent acquisition process across all organizational levels.
• Facilitate the onboarding and orientation process for new hires.

Administration:

• Oversee office operations to maintain a productive and comfortable working environment.

Key Requirements:

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field.
• 5+ years of experience in financial management, preferably in the event management industry.
• Proficiency in Excel, financial modeling, and SAP B1 accounting software.
• Strong understanding of HR functions, with experience in managing the full spectrum of human resource management and office administration processes.
• Experience in the infotech industry is preferred.
• Ability to work in a fast-paced, project-based environment.
• Ability to work independently with minimal supervision.
• Strong analytical, problem-solving, and excellent communication skills.

Job Summary: This position supports Finance, HR & Admin department and is responsible for the day-to-day operation of the company, allowing exposure to Finance and HR.