Finance Executive (Invoice and PO Processing)

Salary: Up to $4000

Duration: 1 year contract (convertible to perm)

Location:

Have to go into 2 different offices in a week, e.g.:

• 3 days in Pioneer Turn, Bollore Building;
• 2 days at Ngee Ann City Office

*Company transport pick-up at Outram, Jurong East and Boon Lay station.

*For the first month (or subject to how fast the employee picks up), the employee will be expected to work in the Pioneer Office 100% as the entire finance team is working in that office.

• After stabilization in the role, the working arrangement will be hybrid, 2 days WFH and 3 days WIO.

Responsibilities:

The Finance Executive AP plays a pivotal role—acting as the nexus between financial discipline and business. The candidate will not just process transactions but will significantly contribute to the quality of the organization’s financial statements through meticulous management of Purchase Orders & Area recharges. Further detailed job description as follows:

Note: This position will handle about 10-100 POs and invoices daily; hence the candidate must be comfortable and preferably have experience handling bulk invoice processing.

PO Management

• Create Purchase Requisition / Purchase Orders OPEX and CAPEX over the whole PCD TR APAC scope: through MyRequest for LFCS, Hainan Esker for Hainan entity and Macau Esker for our Macau Four Season Boutique concept.
• Ensure internal validation rules are applied before PO creation.
• Align PO amounts with the latest commitments (VM expenses file, CAPEX file) and apply proper internal validation if necessary.
• Validate invoices via Webcycle for the PR/PO created in SAP.
• Perform MIGO / PO reception over the PO scope mentioned above.
• Analyze POs with discrepancies, follow up on outstanding POs, and follow the yearly PO closing cycles.
• Perform monthly reconciliation between PO listing and General Ledger.
• Provide accrual file of pending POs.

Recharge Management

• Coordinate the reception of the monthly recharge through the whole APAC region and ensure timely booking within the month in question.
• Ensure recharge items are justified and respect accounting, purchasing, and internal control rules.
• Ensure recharged items are properly affected and aligned with the areas’ commitments.
• Seek final validation and pass the recharge to the finance team for booking.

SAP Internal Order Management

• Create SAP Internal Orders for new employees.
• Create SAP Internal Orders for counters when collaborating with a specific customer for the first time.
• Create SAP Internal Orders for specific items like BC seminar.
• Ensure our internal order library is up to date and allocations are proper.

Other Account Payable, Reporting and Ad-hoc Tasks

• Submit the deposit/Advance invoice request via the related SharePoint (Dior TR & Asia Agent).
• Provide the controlling team with the monthly extraction of P&L actual report on closing day.
• Check supporting documents and create new Staff codes in SAP.
• Prepare local spend for Purchasing.
• Liaise with Controllers to follow up on all open POs (all brands).
• Amex Report & Invoice Extraction: provide posting details and accrual file with pending items.
• Invite & guide existing vendors to join the e-portal.
• Work with AP Assistant Manager and PCD TR controlling team on any ad-hoc duties.

We regret to inform that only shortlisted candidates will be notified.

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