Finance Executive AP

The Finance Executive AP plays a pivotal role—acting as the nexus between financial discipline and Business. She / He will not just process transactions but surely highly contribute to the financial statements’ quality of the organization with a steady hand through meticulous management of Purchase Orders & Area recharges. Please find the further detailed job description as follows:

I. PO Management

1. To create Purchase Requisition / Purchase Orders OPEX and CAPEX over the whole PCD TR APAC scope: through MyRequest for LFCS, Hainan Esker for Hainan entity and Macau Esker for our Macau Four Season Boutique concept.
2. To make sure the internal validation rules are well applied before PO creation.
3. To make sure the PO amounts are aligned with the latest commitments (VM expenses file, CAPEX file) else apply the proper internal validation.
4. To validate invoice via Webcycle for the PR/PO created in SAP.
5. To perform MIGO / PO reception over the PO scope mentioned above.
6. To analyze PO with discrepancies, follow up on outstanding PO and follow the yearly PO closing cycles.
7. To perform monthly reconciliation between PO listing and General Ledger.
8. To provide accrual file of pending PO.

II. Recharge management

1. To coordinate the reception of the monthly recharge through the whole APAC region and to make sure those are booked on a timely manner, within the month in question.
2. To make sure the recharge items are justified, respect the accounting, purchasing and internal control rules.
3. To make sure the recharged items are properly affected and aligned with the areas’ commitments.
4. To seek final validation and further pass the recharge to finance team for booking.

III. SAP Internal Order Management

1. To create SAP Internal Order for new employees.
2. To create SAP Internal Order for counters when it is the first time we collaborate with a specific customer.
3. To create SAP Internal Order for specific items like BC seminar.
4. To make sure our internal order library is up to date and allocations are proper.

IV. Other Account Payable, reporting and ad-hoc tasks

1. To submit the deposit/Advance invoice request via the related SharePoint (Dior TR & Asia Agent).
2. To provide to controlling Team the monthly extraction of P&L actual report on closing day.
3. To check supporting documents and create new Staff code in SAP.
4. To prepare local spend for Purchasing.
5. Liaise with Controllers to follow up on all open PO (all brands).
6. Amex Report & Invoice Extraction, provide posting details and accrual file with pending items.
7. Invite & guide existing vendors to join e-portal.
8. Work with AP Assistant Manager and PCD TR controlling Team on any ad-hoc duties.