Finance Executive

Position Overview

The Accounts Receivable role will manage the accounts receivable process for the company’s e-commerce operations in Singapore and South East Asia. The focus is on accurate billing, payment collection, and reconciliation while ensuring compliance with local regulations and company policies.

The Accounts Payable role will be responsible for managing and processing all payments to vendors and suppliers for the company’s e-commerce operations in Singapore and South East Asia. This role ensures timely and accurate payment processing, compliance with local regulations, and alignment with company policies.

Key Responsibilities

1. Invoicing and Payment Tracking
   • Generate and send invoices for customer orders, ensuring compliance with Singapore’s, Malaysia’s, and Philippines’ GST/VAT local regulations.
   • Monitor customer payments from e-commerce platforms and other payment channels.
2. Invoice Processing
   • Verify and process vendor invoices, ensuring accuracy in amounts, GST/VAT application, and supporting documents.
   • Match invoices with purchase orders and delivery receipts for approval.
3. Reconciliation
   • Reconcile payments received with sales records and bank statements.
   • Reconcile vendor statements with company records to identify and resolve discrepancies.
   • Reconcile accounts payable balances with general ledger accounts regularly.
4. Payment Management
   • Prepare and execute payment batches via bank transfers or other approved methods.
   • Ensure all payments are made within agreed-upon terms to avoid penalties or disruptions.
5. Collections
   • Follow up with customers on overdue payments to ensure timely collections.
   • Work with the sales team to resolve customer payment issues.
6. Reporting
   • Prepare regular accounts receivable aging reports.
   • Provide updates on outstanding accounts and collections progress.
   • Generate and maintain accounts payable aging reports.
   • Provide updates to management on outstanding liabilities and upcoming payment schedules.
7. Compliance and Documentation
   • Ensure all accounts receivable records comply with local regulations.
   • Maintain proper documentation for audit and tax purposes.
   • Ensure compliance with local tax regulations, including GST/VAT requirements.
   • Maintain accurate and organized records of invoices, payments, and supporting documents for audit purposes.
8. Coordination with Vendors and HQ
   • Communicate with the finance team in China for intercompany transactions and reporting.
   • Communicate with vendors to address payment issues, discrepancies, or disputes.
9. Process Improvement
   • Suggest and implement improvements to the accounts payable process to enhance efficiency and accuracy.