Finance Executive

The Finance Executive reports to the Assistant Manager, Finance and assists in the monthly closing books and preparation of monthly audit schedules.

Responsibilities

Donation Module (DM) and Bank Reconciliation

• Collection of Paypal income for Dover Park Hospice (DPH) for DBS account 2
• Maintain proper accounting records for receipts and perform bank reconciliation
• Key in donations received daily and reconcile the transaction history report against the daily collection
• Record donations into Business Central (BC) accounting system – Donor Module:

• The BC Donor Module records all donations that are entitled to Tax or Non-Tax Deductible receipts
• Only upon clearance of Cheques, Giro, Bank Transfer can the Tax or Non-Tax Deductible receipts be printed. This has to be checked against bank statements for amounts deposited and for cheque returns (if any)
• For cheque returns, check if the bank’s image return document (IRD) can be presented again upon confirmation with the issuer
• For IRD that cannot be presented again, attempts must be made to contact the issuer for replacements

• Printing of Thank You letters and Donation receipts weekly
• Update all receipts including Donations into the BC accounting system
• Monitor restricted donations report

Fixed Assets

• Post Fixed Asset Entries into BC (Additions; Depreciation; Disposals)
• Prepare Yearly Fixed Asset listing for Head of Department (HOD) for their verification
• Conduct Yearly Fixed Asset sighting with HOD
• Prepare Annual Fixed Asset Schedule for audit purposes

Others

• Send out debtor Statement of accounts
• Handle PalC accounts
• Payroll reconciliation
• Quarterly GST reconciliation and submission to IRAS
• Submission of statistics and MPAC reporting
• Prepare balance sheet schedules for accruals, Medishield and Medisave receivables and others as and when required

Monthly Closing / Reporting

• Monthly Closing deadline
• Prepare Monthly Balance Sheet Schedules
• Any ad hoc reconciliations and reports to be assigned

Year-End Reporting

• Assist in Financial Year End Closing - preparation of all required reconciliations and audit schedules
• Assist in Internal, External, Project and MOH Audits
• Assist in Preparation of Annual Budget

Any Special Projects / Ad Hoc Duties Assigned

• Assist the Senior Executive, Finance as and when required
• Filing of Documents
• Assist in all Audits
• Any Ad Hoc Duties to be assigned

Job Requirements

• Degree or Diploma in Finance/Accountancy or related discipline.
• Preferably 2 - 3 years of relevant experience.
• Possesses good communication and interpersonal skills.
• Attention to detail and good organisational skills.