Facilities Management Executive

Job Summary

Responsible for the proper maintenance of Building Facilities and its associated equipment. Responsible for successful execution of adhoc projects.

Job Responsibilities

Managing

• Smooth operations of all building facility equipment.
• Manage all building assets and service contractors to ensure timely PM within scheduled month.
• Ensure and work on improvement projects within an annual maintenance cycle.
• Perform first line troubleshooting and recommend actions.
• Act as first line site investigations for fire alarm activation.
• Manage cleanroom cleaning, mass wipe down, sterilisation, and gown and shoe washing.
• Manage contractor safety.
• Ensure critical asset readiness.

Operations

• Operate, check and sign off on all service reports for the following assets:
• Chiller, Cooling towers, condenser water and chilled water pumps, make up tank and Newater system.
• Air conditioner filter washing and changing including server room CRAU units.
• Check and sign off daily cleaner’s record logs.
• Building Management Systems (BMS).
• Toilet assets, flushing system and flooring.
• Portable water system and annual cleaning.
• Fire protection systems, Fire hydrants, fire extinguishers, hose reels, dry risers and sprinklers systems.
• Smoke detector and sensor testing at AHU and PUB transformer yard and switching rooms.
• Server room FM 200 systems.
• Mechanical and Electrical servicing including tripping handling, meeting rooms blind systems.
• Mechanical Fresh air fan and exhaust fans.
• Lift operations and maintenance.
• Phone system patching.
• CCTV, EM locks, PA system and vehicle barrier system.
• Testing of generator including monitoring diesel supply.
• UPS system and battery checks including external bypass system.
• All lighting fixtures, timers, motion sensors within the building and its perimeters.
• Third party verification of cleanroom display boards, lighting protection test and IR imaging test annually.
• Fume scrubber and pH maintenance.
• Write new and update Work instructions (WIs) and update record forms.
• Update drawings.
• Maintain and issue keys.
• Records all daily utilities consumptions.
• Maintain records to satisfy ISO 14001 requirements.
• Monitor BMS issued daily SMS alarms.
• Maintains record keeping for service reports.
• Attends to internal and external audits.
• Maintain all activities in Log Book.
• Collate all critical equipment reliability and water treatment data.

Personnel

• Establish skills training to perform higher level tasks.
• Standby to tackle any off office hour emergencies and requests.
• Maintain good working relationship with in house contractors and external vendors.
• Work with all affected stakeholders and assist in admin requests.

Site/Safety

• Ensure contractors execute all works according to PTW requirements.
• Assist in emergency mechanical and staircase pressurisation fans readiness.
• Assist in Fire Certificate testing and recording.
• Test all EXIT lightings and emergency backup lightings.
• Perform downloading of CCTV footages requests.
• Assist in lift testing and load testing.
• Assist in first line fire alarm activation investigation.
• Sit in WSH committee and act as fire warden.

Planning

• Maintain spare inventory and makes reorder level.
• Call for RFQ for PM works and service.
• Plan and coordinate adhoc maintenance works.

Job Requirements

• Minimum ITE qualifications with 2 years working experience.
• Knowledge and understanding of Cleanroom protocols will be an added advantage.
• Able to perform additional tasks on weekends and standby duties.
• Good interpersonal relationship and communication with contractors.
• Able to produce simple reports and email communications.
• Good understanding of WSH rules and ISO 14001 requirements.