Facilities, Health & Safety Manager

Job Role Summary

The Facilities, Health & Safety Manager supervises the operations and maintenance of the buildings, structures and properties and include developing and implementing health and safety plans, enforcing policies, assessing risk, and ensuring compliance with legal guidelines. This position is also required to conduct training, investigate incidents, and provide recommendations for improvement, aiming to create a safe and compliant workplace environment.

Area of Responsibility

Facilities Management:

• Coordinate and manage company renovation, facility repairs and maintenance by working with technicians, vendors, contractors and landlord to ensures it is carried out and meets company’s standards and guidelines.
• Supervise contractors and/or technicians either directly engaged or sub-contracted in provision of preventive and/or corrective maintenance services and ad hoc repairs.
• Perform facility inspections to ensure quality assurance and to rectify irregularity if there is any.
• Suggest operational efficiencies, repairs, and upgrade opportunities.
• Attend to requests from operations and provide relevant technical recommendation to address operations’ concerns.
• Ensure that all works are duly carried out, down time is minimized, and all works comply to our company’s health and safety policy, relevant legislation, standards and requirements governing the maintenance and management of buildings in Singapore.
• Supervise testing and maintenance of electrical installations and proper calibration of other equipment used in the facility to ensure reliability and optimal operating condition.
• Manage assets enhancements including leading in several initiatives to optimize the yield of property assets through budget and financial planning and cost control, building upgrading programs, implementation of intelligent building technologies, energy and water conservation programs.
• Streamline facility management operations, review facility management services contracts and operating procedures.
• Prepare and submit monthly progress and expenditure report in defects rectification works and addition and alteration projects. Ensure monthly expenditure is within planned budget.
• Participate in all internal and external audits and partnering with the Quality Manager to follow up with action plans to ensure proper closure on audit findings related to facility management.
• Attend to emergencies promptly and rectify them with minimal inconvenience and disruption to operations.

Workplace Health & Safety Management:

• Implement and sustain safety management in compliance to Occupational Health and Safety Management System.
• Responsible for ensuring WHS policies, objectives, and targets are set to implement company policy, disseminated to promote staff awareness, and results are checked periodically.
• Review existing policies or procedures and update according to the legislation.
• Identify training needs, develop, and deliver WHS training to strengthen employees’ awareness of WHS on a regular basis.
• Prepare and schedule training to cover emergency preparedness exercise, workplace safety and other relevant safety topics.
• Perform risk management and assessing potential WHS risks and recommend control measures to eliminate and/or mitigate workplace accidents.
• Work closely with the WHS committee members to review critical safety inspection finding and/or other safety and health issues raised by the management, employees, internal and external auditors and authorities; and work out relevant action plans to close safety gaps identified.
• Promote safety culture amongst stakeholders: management and staff, operators and contractors to pre-empt and eliminate workplace injury and illness.
• Validate risk work plan and other permits at worksite.
• Conduct investigations for incidents and accidents.
• Interview the staff concerned to evaluate the causes and to provide recommendations to prevent recurrence of similar incidents and accidents.
• Provide monthly update on the following to management representatives:

- Year to date incidents/ accidents.

- Frequency/Severity ratio.

Requirements

Education and Experience:

• Possess a Degree in Mechanical, Building Services, Quantity Surveying, Engineering, Science, Environmental/Health/Safety or equivalent.
• Minimum 5 years of relevant working experience in Project Management, along with proficiency in cost management, contract administration, and expertise in building and facilities management.
• At least 2 years of experience in manufacturing environment or related field is required.
• Extensive knowledge of relevant legislative requirements, regulations, best practices and ISO45001, ISO14001, SHMS etc.

Professional Qualifications:

• Registered Safety Officer / Certified Workplace Safety & Health Officer with Ministry of Manpower Singapore.
• Fire Safety Manager certification.

Aptitude and Skills:

• Possess good technical background and engineering knowledge.
• Well verse in MS Words, MS Excel and PowerPoint.
• Organized and able to work in a fast-paced and dynamic environment.
• Independent & strong in multi-tasking.
• Good working attitude.
• Ability to interact with staff of all levels.