Facilities Executive (Town, up to $4800)

Location: Town

Salary: up to $4,800

Essential Responsibilities:

Facility Duties:

1. Collaborate with the workplace Safety and Health (WSH) committee, ensuring all health and safety protocols are up-to-date and consistently followed.
2. Manage and regularly inspect First Aid Boxes, ensuring items are fully stocked and in good condition.
3. Coordinate preventive maintenance, including plumbing and electrical fixtures.
4. Support office-wide events, training sessions, town halls, and festive decoration setup to enhance employee engagement and office ambiance.
5. Conduct routine inspections of office facilities to identify and promptly address potential maintenance needs.
6. Oversee maintenance and servicing of access control systems and other security measures.
7. Coordinate emergency drills, working closely with the Assistant Fire Warden to execute evacuation and safety protocols.
8. Ensure compliance with environmental sustainability practices, including waste management and energy conservation initiatives.
9. Supervise and coordinate facility-related work that may occur on weekends if required.

Office Administration Duties:

1. Manage the access card system and ensuring secure office access.
2. Oversee vendor and contract management for office, pantry, and other supplies, ensuring quality service and favorable terms.
3. Maintain and coordinate the locker management system including assignments, repairs, and general upkeep.
4. Track and manage office-related expenses within the approved budget, with an eye on cost-efficiency and saving opportunities.
5. Record and track expenses related to GMT credit points, utilities, rentals, and other operational costs.
6. Order and maintain office supplies, ensuring inventory is well-stocked and accessible.
7. Ensure copier machines are maintained and ready for use, handling service issues as needed.
8. Manage CORPPASS access for company and subsidiaries for online transactions with government agencies, ensuring compliance and accuracy.
9. Handle and prioritize fresh service tickets, providing prompt responses and efficient resolution to administrative requests.

Job Requirements:

1. ITE or equivalent in Facilities Management, Business Administration or related fields.
2. Minimum 3-5 years of experience in facility and office administration roles, ideally within a corporate environment.
3. Highly organized, with strong attention to detail.
4. Skilled in both verbal and written communications and interpersonal skills.
5. Flexible and resourceful, able to handle multiple tasks and respond to changing priorities.
6. Proactive and solutions-oriented, with a strong commitment to workplace safety.

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.