Facilities Administrator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Administrator
Work Dynamics - Integrated Facilities Management

Key Responsibilities:
Mailroom Operations:

1. Manage mail sending and receiving processes, ensuring timely and accurate distribution.
2. Oversee and maintain mailroom consumables inventory.
3. Implement and maintain efficient mail tracking and delivery systems.

Document and Storage Management:

1. Organize and maintain the facilities document management system.
2. Ensure proper filing, storage, and retrieval of important facility-related documents.
3. Oversee the organization and management of storage facilities.
4. Maintain accurate inventory of stored items.
5. Implement efficient storage solutions and space utilization strategies.

Stationery Management:

1. Manage the procurement, storage, and distribution of office stationery.
2. Maintain inventory and reorder supplies as needed.

Facilities Support:

1. Assist with cleaning inspections and zoning.
2. Help coordinate Preventive Planned Maintenance (PPM) scheduling for various systems and ad-hoc repairs.
3. Support the management of the facilities helpdesk.
4. Assist with meeting room and event setup services.

Reporting and Coordination:

1. Help prepare and submit various FM-related reports.
2. Assist in coordinating with vendors and landlords as needed.
3. Support the facilities team in utilities reporting.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL:
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.