Facilities & Admin Officer (Office Admin/Facilities Management Support/Vendors)

Responsibilities:

• Assist in office facilities and maintenance requirements by scheduling, assigning and following up with vendors/contractors on work progress.
• Undertake and oversee office renovation projects and work with various vendors/contractors to ensure completion.
• Assist in enhancing office efficiency by planning and implementing office systems, layouts, and safety equipment procurement.
• Recommend improvements to reduce costs or increase efficiency of the facilities services.
• Responsible for general office management, including yearly carpet and office cleaning services.
• Assist with Building Management FSM to conduct and coordinate fire drills - CERT exercises.
• Support Production and Engineering departments on facilities maintenance, including yearly disposal of expired chemicals and damaged equipment under compliance procedures.
• Track and update planned preventive maintenance schedules. Manage quarterly/yearly renewal and compliance of necessary building and facilities permits and inspections.
• Organize and maintain proper facilities management documentation and records.
• Provide Office Admin support.

Requirements:

• GCE ‘N’ Level or above.
• At least 2 years of relevant working experience in Singapore.
• Proficient in MS Office software.
• Bilingual in both English and Mandarin to liaise with Chinese counterparts.
• Possess good interaction skills and be able to communicate with people at all levels.
• Strong coordination and multi-tasking skills.
• Able to work in a fast-paced environment and complete assigned tasks within schedules.
• Willing to do hands-on work such as packing, checking, and organizing stock items.
• Responsible, committed, and independent.
• Positive work attitude and keen to acquire new knowledge for self-improvement.