Executive/Senior Executive, Inventory Planning

About ALPS

ALPS Pte Ltd, set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

An exciting career awaits you at ALPS. Join us to embark on a meaningful career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

The incumbent will be based in one of the Public Health Institutions.

About The Role

The role is responsible for coordinating product evaluations with users, documenting key discussions, and ensuring supply continuity of MMD stock items. Key responsibilities include managing procurement processes, monitoring delivery schedules, tracking inventory levels, and sourcing alternative supplies during disruptions. The role also involves ensuring compliance with regulatory and organizational procurement policies, establishing contracts for frequently used items, and managing vendor relationships to resolve disputes and stock-out situations. Additionally, the role supports various procurement and inventory management functions to maintain an efficient supply chain.

Key Responsibilities

1. Coordinate meetings with users for evaluation of products.
2. Ensure that minutes of evaluation meetings and other documentation are appropriately recorded and filed.
3. Review and monitor defective or unacceptable products with users, buyers, and vendors/manufacturers to determine the source of the issue and take corrective and preventive actions.
4. Ensure uninterrupted supply of MMD stock items.
5. Raise purchase requests or purchase orders in a timely manner.
6. Monitor delivery status and ensure timely delivery of supplies.
7. Track inbound and outbound orders to prevent overstocking and out-of-stock situations.
8. Source for alternative supplies to ensure supply continuity during disruptions.
9. Carry out procurement processes in accordance with ALPS/PHI policies.
10. Ensure that all goods, services, and equipment are procured in compliance with regulatory requirements.
11. Raise sourcing requests and purchase requests correctly and ensure necessary documents have been included.
12. Establish contracts for regularly used items not covered by the national contract.
13. Support dispute resolution between users and vendors by analyzing the situation and suggesting solutions where needed.
14. Manage vendors on stock-out situations and take appropriate follow-up actions when required in compliance with contractual terms.
15. Perform ad-hoc duties/projects.

Requirements

1. Degree, preferably in a business-related discipline.
2. Good verbal and written communication skills.
3. Proficient in MS Office and Excel.
4. Advanced analytical and negotiation skills.
5. Familiarization with SAP would be an added advantage.
6. Positive working attitude, willingness to learn, and thrives in a team environment.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your information to potential hiring managers for their consideration. All information will be treated with the highest confidentiality.

Only shortlisted candidates will be notified.