Executive Secretary (Supporting Managing Director, Regional)

Executive Secretary (Supporting Managing Director, Regional)

Responsibilities

1. Coordinate the diary, travel planning and appointment booking for Head of Singapore.
2. Provide administrative and secretarial support to Head of Singapore.
3. Hotel and transport booking for corporate visitors to/from Singapore.
4. Provide support to Head of Singapore and department heads in staff resignation and recruitment.
5. Manage staff leave records and maintain a record of all HR-related documents.
6. Organise key events for the office including team building events and staff training.
7. Coordinate induction of new staff for Business Support matters (e.g. IT requirements, mobile phone/blackberry, Barclays charge card, medical insurance, other inclusions).
8. Liaise with Corporate HR to inform and clarify local/regional laws and regulations that impact the recruitment and departure of staff.
9. Work closely with Corporate HR to ensure compliance with all HR policies.
10. Provide administrative support to team members for visa applications, renewals, cancellations, and official letters.
11. Support Head of Singapore on performance and salary review processes.
12. Coordinate a leaver’s exit process including completion of exit checklist.
13. Attend global HR/L&D conference calls and advise on new trends and policies for Singapore team members.

Job Requirements:

1. Min. Diploma or Degree holder with 5 years working experience.
2. Private Secretarial Certificate with 5 years of experience.
3. Excellent communication skills are a must.
4. Meticulous and able to handle numbers is a must.