Executive (Finance - AP) - 1 Year Contract

About Us

Wine Connection Group owns and operates the largest chain of wine retail shops and full-service wine-themed restaurants in Thailand and Singapore. We are the exclusive importer of over 400+ labels of wines from around the world, craft beers, glassware and related accessories, as well as selected delicatessen products.

Since our inception in 1998, Wine Connection has steadily grown the number of wine retail shops and diversified into the full-service restaurant business by introducing the integrated retail wine shop – restaurant concept, becoming the leader in Thailand and Singapore with 81 outlets to date, and counting.

Key Responsibilities

• Manage the daily operational AP activities and month-end close process to achieve accuracy in financial accounts and meet deadlines.
• Perform accounts payable functions for day-to-day operations and reporting needs.
• Match purchase orders, delivery receipts, and vendor invoices to ensure consistency
• Handle invoice processing, receive, review, code and enter invoices into the system
• Reconcile vendor statements with accounts payable records.
• Investigate and resolve any discrepancies or missing documents.
• Coordinate with internal and external stakeholders and ensure proper recording and processing of financial transactions and resolve issues.
• Prepare monthly accrual listing during month end closing.
• Manage prepayments and ensure proper accounting treatment.
• Ensure compliance with company policies and procedures in accounts payable processes.
• Verify the accuracy of payment requests and ensure proper authorization
• Prepare payment listing and process payment using cheques, GIRO, telegraphic transfer or trust receipts.
• Maintain vendor accounts, including accurate contact information and payment terms
• Resolve issues or discrepancies with vendors regarding invoices and payments
• Handle petty cash and expenses claim reimbursements.
• Assist with periodic financial closing activities and external audits, providing support to finance management where required including ad-hoc analysis or special projects.
• Identify opportunities for process improvements in accounts payable procedures.
• Any other duties as assigned.

Qualifications and Requirements

• Degree or Diploma in accounting or equivalent fields with minimum 2 years of Account Payables experience
• Experience in handling large volume of transactions, preferably in F&B, Retail, E-Commerce Industry
• Proficient in Microsoft Office and Dynamics 365
• Good team player with positive attitude and able to multi-task.
• Ability to work independently and work under tight deadlines and pressure in a fast-paced environment.
• Resourceful, organized, meticulous individual with strong analytical skills.