Executive, Demand Planning & Operation

Job Purpose:

The Executive is responsible for conducting procurement activities to support engineering projects. He/she is responsible for the development of sourcing proposals and conducting vendor pre-qualification and assessment.

Guiding Principles/Pointers

• Do it Right, the First Time
• Consider the risk factor.
• Adhere to ISO9001 Quality Management Standards
• Work cost-effectively and efficiently.
• Comply with HSSE and Intellectual Property (IP) protection

Key Roles

1) Demand Planning & Operation

• Determine materials and equipment inventory levels to support project and production requirements.
• Develop sourcing proposals aligned to project plans.
• Prepare vendor category and spend analysis reports.
• Conduct and Analyze pre-qualification and assessment sourcing strategies for vendor selection.
• Monitor data on vendor performance to propose improvements.
• Clarify product specifications, cost estimation, and project logistics.
• Provide logistics supporting roles such as insurance, taxation, courier, packing, shipping needs.
• Ensure vendors’ conformance to delivery schedules and product specifications.
• Verify components to ensure adherence to technical specifications and quality requirements upon delivery.
• Obtain approval from originator on Delivery Orders and perform acknowledgment in ERP system for Accounts to process payment.
• Maintain ERP system and work alongside with Accounts Executive on the smooth operation of the ERP system and provide support of the ERP system to the Engineers.
• Ensure adherence to planned budgets and financial forecasts.
• Other related duties as assigned.

2) Manage Health, Safety, and Environment

• Comply with the Heath, Safety, Security, and Environment (HSSE) system
• Ensure proper closure of HSSE.
• Ensure the implementation of sustainable engineering procedures and guidelines.

3) Manage Risk and Business

• Develop and implement procurement policies, workflow, risk management plans, and risk controls in alignment with the organization’s risk management framework.
• Analyze and consider the financial implications of various decisions and tasks.
• Analyze the solutions developed, and work accomplished to identify learning points for continuous improvement initiatives.

Key Competencies Required:

• Problem Solving
• Communication
• Teamwork
• Creative Thinking
• Digital Literacy

Prerequisites:

• Diploma in Engineering related studies or equivalent
• Minimum 2-3 years of relevant experience
• Able to work independently and as a team.
• Proficient in MS Excel, Word, Outlook, and experience in the NAV system are highly desirable.
• Professional training in purchasing and negotiation would be an added advantage.