Executive Assistant to Vice President of Solutions & Marketing

Executive Assistant – to Vice President of Solutions & Marketing, Commercial Building Services Division

Hybrid- Singapore

What is the Job all about?

The main purpose is to support the VP with calendar management, communication, and administrative tasks to ensure coordination of activities and different projects aimed at facilitating smooth functioning and collaboration within the CBS Division.

We imagine that you demonstrate confidentiality, quality, accuracy, timeliness, reliability, and meticulousness in all your work. Your ability to earn the trust and respect of management and colleagues, coupled with positive collaboration skills and a structured approach to tasks and projects, enhances overall organizational efficiency.

Your main responsibilities:

1. Assist and advise in all matters related to developing the area effectively.
2. Secure efficient planning and related hands-on work.
3. Support with everything from scheduling meetings, practical details related to travel, event planning and different ad hoc tasks.
4. Oversee team and external communications initiatives and handle special requests.
5. Enter forums for planning and coordination across the organization.
6. Collaborate with many different internal and external stakeholders and be a key employee in the Solutions & Marketing department. We always invest in your personal and professional growth as you navigate a globally diverse environment and work with many challenging tasks.

Your background:

1. Bachelor’s degree in business administration or related field.
2. Have at least 7 years of administrative experience and several years of demonstrated experience in planning, administration, and coordination in a large international organization.
3. Are proficient in MS office, a strategic person, and willing to proactively experiment with generative AI as a work tool.
4. Have advanced verbal and written communication skills, enabling productive interactions with a wide range of internal and external stakeholders.
5. Have uncompromised ability to protect the confidentiality and privacy of sensitive information, company documents and records.
6. Are located in Singapore.
7. It would be advantageous if you have experience from another large, global company such as Grundfos.

What’s in it for you?

Whether it’s developing skills or advancing your expertise even further, we’ll support you with continuous learning and development opportunities, to help discuss and steer your long-term Grundfos career path. You’ll be welcomed from day one into an inclusive, trusting environment guided by six core values.

1. Development opportunities in an international environment
2. People- and value-focused organization culture
3. Social-, team and sport events
4. Training opportunities

Do you want to learn more?

If this job sounds appealing, please send your resume and cover letter by clicking “Apply”. To dig deeper into the Grundfos universe, follow us on LinkedIn or YouTube, and to get to know some of your future colleagues and why they love working at Grundfos, check out Meet our people.

We look forward to hearing from you.