Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Job Description: Executive Assistant to CEO

Employment Type: Full-time

Company Description:

WILD Group is a hybrid management, media production, record label, and marketing company based in Singapore. They represent top artists, talent, and content creators worldwide. WILD offers services in influencer marketing, digital marketing, brand strategy, promotion, and event management to help businesses gain visibility and success.

Role Description:

This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer at WILD Group. The Executive Assistant will be responsible for providing executive administrative support, managing expenses and diary, and offering general administrative assistance to facilitate the CEO's daily operations and activities.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper by prioritizing incoming requests and communications for the CEO.
• Prepare meeting agendas, take minutes, and follow up on action items.

• Organize and maintain confidential files, records, and correspondence.
• Handle expense reporting, invoicing, and budget tracking for the CEO’s office.
• Coordinate with internal teams and external stakeholders to ensure seamless communication and task execution.

• Assist in planning and coordinating special projects and events as directed by the CEO.
• Monitor project timelines, deliverables, and performance metrics, ensuring alignment with company goals.
• Research and prepare reports, presentations, and briefing materials.

• Serve as a primary point of contact for internal and external stakeholders on behalf of the CEO.
• Build and maintain relationships with clients, partners, and other high-level contacts.

• Eligibility: Must be a Singapore Citizen or Permanent Resident, or otherwise eligible to work in Singapore.
• Experience: At least 1–3 years of experience as an Executive Assistant or similar role, preferably in the entertainment, music, or creative industries.
• Education: Diploma or Degree in Business Administration, Communications, or a related field is preferred.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools such as Google Workspace and Slack.
• Communication: Exceptional written and verbal communication skills in English. Proficiency in additional languages is a plus.
• Organizational Skills: Strong multitasking abilities, attention to detail, and time management skills.
• Personality: Professional demeanor with the ability to maintain discretion and handle confidential information.
• Flexibility: Willingness to work in a dynamic environment with occasional after-hours commitments.

• Opportunity to work closely with a fast-growing company in the entertainment and music industry.
• A collaborative and vibrant work culture with room for growth.
• Access to unique events, projects, and networking opportunities in the entertainment and music space.

Application Process:

Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and why they’re the perfect fit for this role. Please email your application to [insert email address].

We look forward to hearing from you!