Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Saison International is a global financial company with a mission to bring people, partners and technology together, creating resilient and innovative financial solutions for positive impact.

Across its business arms of lending and corporate venture capital, Saison International is committed to being a transformative partner in creating opportunities and enabling the dreams of people.

Based in Singapore, over 1,500 employees work across Saison’s global operations spanning six countries - Singapore, India, Indonesia, Thailand, Vietnam, Mexico, Brazil.

Saison International is the international headquarters (IHQ) of Credit Saison Company Limited, founded in 1951 and one of Japan’s largest lending conglomerates with over 70 years of history and listed on the Tokyo Stock Exchange. The Company has evolved from a credit-card issuer to a diversified financial services provider across payments, leasing, finance, real estate and entertainment.

About the Role

We are looking for a proactive and highly organized Executive Assistant to support our CEO in executing our operational and strategic priorities. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and effectively utilizes technology to streamline workflows. While the CEO is relatively self-sufficient, this role requires someone who can anticipate needs, manage complex schedules, and provide high-level organizational support seamlessly.

What You Will Do (Key Responsibility Areas (KRAs))

• This role will act as a trusted liaison between the CEO and internal and external stakeholders, operating as the primary point of contact for the CEO handling communications and requests with discretion and sensitivity.
• Organize and optimize the CEO’s schedule, including managing calendar, ensuring efficient scheduling of meetings, events, and travel while prioritizing key commitments and business objectives.
• Coordinate key meetings for CEO, including board meetings, prepare agendas, take notes during meetings (as needed), and follow up on action items to ensure timely execution.
• Draft and prepare correspondence, presentations, and reports; act as a gatekeeper for incoming requests while ensuring clear communication with internal and external stakeholders. Including organisation and management of executive files and documents, ensuring easy access and confidentiality.
• Coordinate travel itineraries with precision using appropriate processes and platforms; ensure seamless logistics for domestic and international trips.
• Support the planning and coordination of company events or offsites involving the CEO; collaborating with the relevant teams, including the Branding & Communications team and managing logistics for speaking engagements or conferences as required.
• Assist in the preparation of quarterly and annual reports, board documents, investor presentations, and other critical documents including conducting research on industry trends, competitors, or other topics as requested by the CEO to support decision-making.
• Expense Management & Time Tracking – Manage time tracking for CEO and expense reports using digital tools; ensure timely submission and reconciliation of expenses. Manage relevant approvals of CEO-1 direct reports as and when formally delegated authority to do so.
• Proactive Problem Solving - Anticipate potential challenges or bottlenecks in the CEO’s workflow and propose solutions before they arise.

What You Will Bring (Skills & Qualifications)

• Bachelor degree in Business Administration or a related field (or equivalent experience).
• At least 5+ years of experience as an Executive Assistant supporting senior executives.
• Highly organized with exceptional time management skills.
• Proactive thinker who anticipates needs without being prompted.
• Comfortable working with a self-reliant leader who values efficiency.
• Adaptable to changing priorities in a dynamic work environment.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Excellent written and verbal communication skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision.
• Adaptability in using technology to streamline workflows.
• Discretion in handling sensitive information with confidentiality and professionalism.
• Strong proficiency in modern productivity tools (e.g., Google Workspace, Microsoft Office Suite) and collaboration platforms.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative