Executive Assistant (To CEO) – East – S$9000 (ID: 672227)

Responsibilities:

• Ensure CEO’s efficiency through efficient scheduling and managing of daily calendar.

• Schedule and manage weekly 1-on-1s with direct reports.

• Organize the CEO’s inbox daily, including drafting and replying to emails.

• Maintain an executive dashboard to track projects and key updates.

• Drive special company initiative projects by working with various teams.

• Host office guests and lead tours of company sites and robotic deployments.

• Showcase the latest robotics through live demos.

• Support daily follow-ups (emails, messages, calls) to maintain important relationships.

• Organize contact info and send follow-ups after meetings.

• Plan and manage executive events, including logistics, venues, travel, and budgets.

• Lead on-site execution of retreats, scale-up meetings, and similar events.

• Handle CEO’s expense claims and ensure timely reimbursements.

• Take on general admin tasks to keep the CEO’s day running smoothly.

Requirements:

• Diploma or Bachelor’s degree in Business Administration or equivalent.

• More than 6 years of experience in a similar function.

• Proven experience in serving C-level executives in a fast-paced environment.

• Outstanding organizational skills, with the ability to multitask and prioritize effectively.