Executive Assistant, Secretary

The Role

Job Summary

We are seeking a dedicated and highly organized Executive Assistant to the Top Management to provide comprehensive administrative support. The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

Key accountabilities

• Complex Calendaring: Proactively manage and prioritize the meetings and appointments, ensuring efficient use of their time.
• Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
• Expense and Vendor Management: Manage expenses and vendors including purchase orders, invoices, etc.
• Travel Planning: Manage travel arrangements for the Top Management, including itinerary planning, accommodation, and transportation.
• Communication: Clear and strong verbal and written communication skills with both internal and external parties. Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations.
• Project Management: Manage and maintain Top Management's special and strategic projects, handling confidential information.

Qualifications & Experience

• Bachelor's degree/Diploma in a relevant field preferred.
• Relevant experience supporting senior management.
• Exceptional communication, interpersonal skills and stakeholder management skills.
• Strong organizational and time management skills.
• Ability to handle and manage multiple projects at once.
• Proficient in MS Office.

Additional Information