Executive Assistant / Secretary

Responsibilities

• Provide full spectrum of secretarial support to Director(s) and his/her team;
• Coordinate and organise Director’s meetings and travel schedule;
• Handle full spectrum of administration including supplies, expenses, claims, travel arrangements, meetings coordination, leave management, update status of project, etc;
• Prepare documents for submission of pre-qualification;
• Liaise with project teams to collate and record latest project information in ERP;
• Update Fee Schedule and prepares documents such as invoices and requisitions;
• Prepare requisition for payment to consultants, external suppliers and inter-company billing;
• Work with Human Resource department for incoming and outgoing administration for team members;
• Provide administrative support for management and directors meetings;
• Any other ad hoc duties as assigned.

Requirements

• Minimum Diploma in Business Administration or equivalent;
• Strong adaptability and ability to manage shifting priorities in a fast-paced environment;
• Excellent organisational and problem-solving skills;
• Minimum 5 years of experience in relevant field;
• Good command of spoken and written in English.