Executive Assistant (Property Management)

Key Responsibilities

1. Property Management

• Oversee the management of family-owned and leased real estate properties, including maintenance, lease agreements, and renovations.
• Liaise with MCST, contractors, vendors, and tenants for property-related matters.
• Conduct regular property inspections and ensure timely upkeep.
• Manage property budgets, expenses, and reports.

2. Family Concierge

• Coordinate personal and family-related services, including travel arrangements, event planning, and reservations.
• Handle ad hoc requests related to personal errands, gifting, and lifestyle management.
• Act as a key point of contact for vendors, service providers, and household staff.

3. Admin and Secretarial Duties

• Oversee general administrative functions for the family office, ensuring smooth day-to-day operations.
• Provide executive support to family members, including scheduling meetings, managing calendars, and handling correspondence.
• Organize and maintain confidential documents, files, and records.
• Draft reports, meeting minutes, and follow up on action items.
• Manage regulatory filings, corporate secretarial tasks, and liaise with external advisors (e.g., legal, tax).

Requirements

• Bachelor’s degree in Business Administration, Real Estate Management, Hospitality, or related field preferred.
• Minimum 5-8 years of experience in property management, family office administration, executive assistance, or concierge roles.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with budgeting/administration tools.
• Discretion and the ability to handle sensitive information confidentially.
• Prior experience working in a family office or private household is a plus.
• The job will require 5 days in office, and on-call during weekends.

Personal Attributes

• Proactive, resourceful, and solutions-driven.
• Strong attention to detail and ability to manage multiple priorities.
• Adaptable and comfortable working in a dynamic environment.
• Professional demeanor with a service-oriented mindset.

Benefits

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and close-knit family office environment.
• Exposure to diverse responsibilities and professional growth.