executive Assistant / Project Coordinator

Korn Ferry is a global organizational consulting firm. We work with clients to design their organizational structures, roles, and responsibilities. We help them hire the right people and advise them on how to reward, develop and motivate their workforce. And we help professionals navigate and advance their careers.

Headquartered in Los Angeles, our over 10,000 colleagues globally serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

OPPORTUNITY TO ENHANCE YOUR CAREER - It’s about exceeding your potential.

This role provides project co-ordination and management of all opportunities and engagements being executed by Senior Client(s) and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems.

Key responsibilities will include (but not limited to):

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
• Draft proposals, position specifications and candidate resumes, in co-ordination with other EAs and consultants/associates on the team.
• Help prepare and edit Pitch Decks and proposals in PowerPoint.
• Monitor all engagements exported or shared with other offices and/or consultants worldwide.
• Produce written responses to resumes and phone contact
• Manage a high volume and variety of calls from clients, candidates, business development contacts and jobseekers.
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules.

PROFESSIONAL EXPERIENCE/QUALIFICATIONS

• Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field.
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word, and Excel).
• 5 - 10 plus years of relevant experience of supporting leaders and senior professionals within a Professional Services environment.
• Strong work ethic and sense of personal and professional integrity.
• Thrives in a highly stimulating environment.
• Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all the firm’s key constituencies.
• Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
• Meticulous attention to detail and superior organizational skills.