Executive Assistant [PHARMA MNC/WEST/ UP $6K]

• Adecco is partnering with a Technology Multinational Corporation company to search for a (Part Time) Executive Assistant

The Opportunity

• Focus: Calendar management, Claim Expense submission and End to end travel arrangement
• Office location: West, Mapletree Business City
• Working hours: (Monday - Friday) Office Hours
• This role will start off as a contract position (Part Time)

The Talent

• Preferably min 5 - 7 years of experience in a closely related role under pharmaceutical or healthcare industries as EA
• Experience in calendar management, claim expense submission, and end-to-end travel arrangement
• Ability to adapt and handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

The Job

• Calendaring management
• Coordinate and manage all aspects of travel arrangements for team members, ensuring smooth and efficient travel experiences.
• Assist with travel logistics, including booking flights, hotels, transportation, sourcing of lunch/dinner venues, and other arrangements for team members.
• Research and stay up-to-date on visa requirements for various countries, including understanding documentation, application processes, and timelines.
• Advise travelers on visa requirements and assist with visa applications, ensuring all necessary documents are prepared and submitted accurately and on time.
• Communicate with embassies, consulates, and visa processing centers to track the status of visa applications and resolve any issues or delays.
• Collaborate with travel agencies (not limited to airlines and accommodation providers) to book flights, hotels, transportation, and other travel-related services.
• Create and maintain comprehensive travel itineraries and schedules for all travelers, including managing changes and cancellations as needed.
• Provide guidance and support to travelers regarding travel policies, procedures, and best practices.
• Handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.
• Maintain accurate records of travel expenses, invoices, and receipts, and prepare reports as needed.
• PO creation and follow-up on invoice management.
• Assist with meeting room bookings and meeting preparation when necessary.

Next Step

• We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com
• Email Topic: Apply: Executive Assistant (Part Time)
• We regret to inform that only shortlisted candidates will be contacted.

Contact Information:

Ling Kai Hoe

Direct Line: +65 6697 7174
EA Licence Number: 91C2918
Personnel Registration Number: R22106166