Executive Assistant (PA to Chairman of a Prominent Family Office)

Our client, a prominent family office in Singapore is seeking a reliable and detail-oriented Executive Assistant to support the Chairman in various operational and administrative capacities. The office manages diverse interests, including real estate and financial portfolios, and values integrity and discretion in its operations.

Key Responsibilities:

• Oversee daily operations of rental properties, ensuring high occupancy rates and timely rent collection.
• Coordinate maintenance and repair requests while conducting regular property inspections.
• Manage daily banking operations, including accurate recording of capital receipts and expenditures.
• Perform regular bank reconciliations and ensure timely annual filing compliance.
• Handle payroll processing, including salary calculations and timely employee payments.
• Conduct annual reviews of trusts, wills, and life insurance policies, ensuring alignment with family needs.
• Serve as the primary contact for external institutions and legal representatives.
• Compile and maintain a comprehensive database of medical, legal, government-related, golf-related, NGO-related, restaurant, hotel, and wine tasting information.
• Ensure the database is organized for easy retrieval and updates.
• Review wire transfer instructions to prevent unauthorized transactions and monitor capital calls and distributions.
• Provide insights into potential risk management issues and propose mitigation strategies.
• Complete annual tax filings and conduct periodic reviews of bank accounts.
• Manage wine storage and delivery logistics, schedule meetings, and maintain meeting records.
• Handle correspondence and undertake additional projects as assigned by the Chairman.

Qualifications:

• Minimum of 5 years of experience as an assistant, preferably in family offices or financial institutions.
• Candidates with private banking experience or CFA certification are preferred.
• A strong attention to detail and reliability in handling sensitive information.

Application Process:

Interested candidates should submit their resume to Jun Leong at jl@empowerpartners.sg, quoting the job title. Only shortlisted candidates will be contacted.

License No: 24S2395

Registration No: R1874438