Executive Assistant - NUWoC, MDT KidStart Programme

Job ID: 6266

Job Function: Administration

Institution: National University Hospital

Job Purpose:

The Executive Assistant will be responsible for providing administrative support to the Multi-Disciplinary Team Support for KidSTART (MDT KidSTART) Programme under the National University Centre for Women & Children (NUWoC), National University Hospital (NUH).

Primary Duties and Responsibilities:

• Collate statistics and data, perform data entry into the programme database.
• Assist in the collation of monthly and quarterly reports.
• Assist in the purchase of programme-related items via NUH’s requisition system.
• Provide secretariat, administrative & logistic support for meetings related to the Programme.
• Handle purchase and work requisition processes, from calling suppliers for quotations to submitting invoices to Finance for payment.
• Liaise with stakeholders to gather statistics and data for maintenance of the database.
• Communicate effectively with MDT team members for organizational & administrative work.
• Able to meet reporting timelines as per organization and programme requirements.
• Assist in coordination of meeting dates and booking of meeting venues, logistics for virtual meetings, meal catering, etc.
• Navigate different systems e.g. appointment booking, purchase & requisition processes and liaise with stakeholders to deliver tasks on time.

Secondary Duties and Responsibilities:

• Provide administrative and operational support to KTP-NUCMI (e.g., report generation, procurement, events, etc).
• Perform any other duties assigned by the supervisor.

Job Requirements:

Skills and Knowledge:

• Experience in clerical and administrative duties preferred.
• Good computer skills in Word, Excel, and PowerPoint.
• Good communication and interactive skills.
• Good organizational skills and time management.
• Able to work independently.
• Responsible and motivated to perform well.