Executive Assistant ( Japanese Speaking )

Job Description:

Industry: Electrical & Electronic Engineering

Location: Central

Working Hours: Monday to Friday, Office Hours

Good Remuneration Package

Job Responsibilities

• Manage CEO's calendars and schedules, ensuring accuracy and timely input.
• Provide agenda and meeting materials as needed.
• Compile and prepare reports, presentations, and correspondence.
• Schedule and set up various meetings for the CEO and Senior Executives, such as board of directors and committee members meetings, global/regional meetings, arrange meeting venues and refreshments, and help facilitate these meetings where necessary.
• Maintain strict confidentiality of all work and information assigned by the CEO.
• Interact professionally with all levels of management, staff, and external parties across the region.
• Work with the CEO's direct reports and stakeholders locally and regionally on day-to-day operational issues, meetings, and other matters, maintaining a high level of communication and ensuring timely and accurate sharing of information.
• Support the CEO in following up on the status of ongoing projects/cross-functional tasks and assignments when required, collaborating with teams to ensure procedures and timelines are met.
• Manage travel and logistics arrangements, and process claims/expenses for the CEO.
• Assist in the preparation of business reports, presentations, materials, collating data, and consolidating reports from the region.
• Provide support in reminding the management team of important tasks and deadlines of project assignments where necessary.
• Manage proper archival and management of documents.
• Manage/assist in the logistic arrangements of regional meetings, training, and workshops including flights, hotels, transportation, visa applications, etc.
• Any other job/task assigned by the CEO.

Requirements

• Candidate must be proficient in business Japanese (JLPT N2) to liaise with Japanese speaking counterparts.
• Candidate must have at least 2 years of working experience as a Personal Assistant/Executive Assistant.
• Candidate must be able to travel if necessary.
• Candidate must have good organizational skills with the ability to multitask.
• High proficiency in Microsoft Office, especially Word, Excel, and PowerPoint, with the ability to produce graphs and charts; working knowledge of MS Office is required.

Please send your updated CV to jingyee.lim@peopleprofilers.com

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified.

People Profilers Pte Ltd
20 Cecil St, #08-09, PLUS Building, Singapore 049705
EA Licence Number: 02C4944
Tel: 6950 9755

JOBID: L4V86Y9V

Required Skills:

Agenda, Calendars, Japanese, Graphs, Working Experience, Confidentiality, Timelines, Registration, Transportation, Workshops, Travel, Directors, Expenses, LTD, Presentations, MS Office, Materials Preparation, Engineering, Microsoft Office, Communication, Business Management.