Executive Assistant (CSO)

Responsibilities:

The Executive Assistant is responsible for providing business support and marketing support to our Chief Strategy Officer (CSO). The role reports to the CSO and involves handling various tasks and responsibilities to ensure the smooth functioning of daily operations and the overall efficiency of the business:

• Business Support: Provide full secretarial and executive administrative support to the CSO and, when required, the Senior Management Team.
• Business Support: Manage scheduling, prioritization, and preparation for all engagements involving the Senior Management Team.
• Business Support: Coordinate and plan travel schedules and ensure arrangements are in place according to requirements.
• Business Support: Take detailed minutes during meetings and presentations for the Management team.
• Business Support: Assist in the preparation/compilation of management reports, statistics, presentations, meeting agendas, and prepare presentation materials for meetings.
• Business Support: Manage claims expense submission.
• Business Support: Support the Director on corporate strategy project management and tasks.
• Business Support: Perform any other ad-hoc duties as assigned by the CSO and, when required, the Senior Management Team.
• Marketing Support: Act as the prime interface to the CSO and working teams.
• Marketing Support: Support the marketing communication team in terms of project administration.
• Marketing Support: Provide regular marketing support updates from relevant teams to the CSO.
• Marketing Support: Coordinate corporate communication and prepare corporate presentations needed for internal purposes or external correspondence.
• Marketing Support: Perform other ad-hoc duties as assigned by the CSO.

Pre-requisites:

• Degree/Diploma in Business or a relevant field.
• 3 to 5 years of secretarial, marketing, and business support experience, preferably at the C-suite level.
• Proficient in MS Office applications (Outlook, Word, PowerPoint, Excel, etc.).
• Well versed in creating presentations using PowerPoint.
• Able to work under pressure in a fast-paced environment.
• Good work attitude, team player, able to work independently, proactive, and keen eye for detail.