Executive Assistant (Contract till April 2023)

Job Description:

Location: Town

Working Hours: 9am - 6.00pm (Mon-Fri)

Salary Range: $4,000 - $5,000 Per month

This is a Contract role till April 2023

Responsibilities:

• Manages and maintains the Commissioner's diary, prepares, and coordinates meeting documentation and ensures requests are appropriately screened and prioritized;
• Organizes travel arrangements, including travel proposals, accommodation bookings, itineraries, and reconciliation of travel expenses, ensuring adherence to government and departmental travel policies and guidelines;
• Maintains systems for monitoring the status of incoming and outgoing correspondence ensuring follow-up on any outstanding items;
• Prepares documents including letters, reports, presentations, and briefing material;
• Provides high-level administrative, research, and project support to the Commissioner and office staff;
• Prepares payment of invoices and credit card reconciliations for authorization by the Deputy Director General;
• Ensures correspondence and other documentation is filed in accordance with the departmental information management systems and policies;
• Assists and facilitates visits to Singapore by business visitors and delegates from Western Australia as required;
• Coordinates and ensures tasks assigned to the Commissioner and group are actioned within specified timeframes;
• Performs other duties as directed.

Qualifications:

• Experience in executive assistance is required
• 5+ years relevant executive assistance support experience
• Demonstrated experience providing high-level support at the executive level
• Demonstrated ability to deal with sensitive and confidential matters with tact and discretion
• Ability to solve problems and use initiative, particularly in matters that are urgent, non-routine and related to highly sensitive areas
• Uses appropriate techniques to accurately access, research, analyze, and report on information.
• Sets and meets own/or group priorities within agreed timeframes and with limited direction.
• Shows commitment to achievement of work goals.
• Produces written documents and communicates clearly with a diverse range of people.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to tiffany@peopleprofilers.com

People Profilers Pte Ltd, 50 Raffles Place, #19-12, Singapore Land Tower, Singapore 048623.
Tel: 6950 9722