Executive Assistant

Job Description

The Executive Assistant will play a pivotal role in providing administrative, operational, and strategic support to the Executive. This position encompasses tasks ranging from financial oversight and market research to scheduling and preschool on-site administrative assistance under CEO's portfolio companies (FinTech, Investment, Pre-School). The ideal candidate is highly organized, analytical, and adaptable, with the ability to manage diverse responsibilities in a fast-paced environment.

Key Responsibilities

1. Executive Support and Scheduling

• Coordinate the Executive’s calendar, appointments, meetings, expense management, and travel arrangements.
• Organize and prioritize emails, calls, and correspondence, ensuring prompt follow-up and clear communication.
• Prepare meeting agendas, take minutes, track action items, and manage related documentation.

2. Financial Management and Analysis

• Assist in budget preparation and monitoring, providing regular financial reports and forecasts.
• Collaborate with the finance team on invoice processing, receipt tracking, and payment coordination.
• Conduct basic financial analyses (e.g., expense tracking, cost-benefit analyses) to support data-driven decisions.

3. Market Research and Reporting

• Gather, analyze, and present market data that aligns with organizational goals or strategic initiatives.
• Identify trends, emerging opportunities, and potential risks, providing insights to inform business strategies.
• Maintain organized records of research findings for easy reference by the Executive and relevant stakeholders.

4. Operations and Project Management

• Coordinate internal processes and projects, ensuring that tasks are assigned, deadlines met, and deliverables achieved.
• Maintain accurate records and documentation, including project plans, internal reports, and operational workflows.
• Assist with vendor management, such as sourcing, contract negotiations, and overseeing service delivery.

5. Preschool Administrative Support

• Provide on-site assistance for day-to-day preschool operations, including arrival and dismissal procedures.
• Support enrolment and registration processes, maintaining accurate children’s records and documentation.
• Handle billing, fee collection, and petty cash management related to preschool activities.
• Serve as a liaison between the Executive and the preschool’s leadership team to address inquiries and operational needs.

Requirements and Qualifications

• Diploma or Degree in Business Administration, Finance, or a related field preferred.
• Proven experience in administrative or executive assistant roles, with exposure to financial tasks and project coordination.
• Strong analytical skills for financial management and market research, with the ability to interpret data and provide recommendations.
• Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with accounting or project management software is an advantage.
• Excellent communication, organizational, and interpersonal skills.
• Ability to prioritize, multitask, and handle confidential information with discretion.
• Demonstrated interest in, or willingness to learn about, early childhood education and preschool operations.
• A proactive approach to problem-solving and a knack for anticipating the Executive’s needs.

Join Our Team

This role offers the opportunity to support an Executive in both strategic and operational capacities. If you are a driven individual who excels in a dynamic setting and is eager to learn about a range of business areas—from finance to preschool operations—we invite you to apply.