Executive Assistant

Executive Assistant

We are JLL. Our operations are spread across 16 countries in Asia Pacific and staffed by over 40,000 employees. It’s no surprise that our Regional Leadership need support! Managing their time and location is a full time responsibility for any energetic and experienced support professional.

In this role, you will support our senior leadership. Based out of our Singapore location, you will be a key part of the team providing a broad range of support and enablement.

What this job involves:

1. Controlling the Schedule
   Have you supported Senior Leader individuals in managing their schedules, travel plans, and meetings? With responsibility for the itinerary and calendar, you will be the go-to person when stakeholders need access. You will need to have an iron grip on the diaries of the senior leadership to ensure the team aren’t overwhelmed.
2. Meetings and their Management
   Meetings, workshops, events – how much can you handle? Unsurprisingly, our leaders have a lot of them! You will need to understand how to prioritise these events; setting expectations to ensure deadlines and deliverables are met.
3. Hosting our Guests
   How well do you host? Overseas visitors regularly come to meet with our Leadership team. Instinctively, you will understand the importance of a positive guest experience in maintaining strong business relationships.
4. Administrative Support
   How well do you work in a team? In this role, you will work closely with other Executive Assistants to ensure a number of administrative tasks are completed.

Sound like you? To apply, you need to be:

1. Knowledgeable and experienced
   You should have a relevant Diploma and experience of working with a department head in a large international organisation.
2. Independent
   Your proactive nature means you will need little management oversight.
3. A positive thinker and strong communicator
   Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels?
4. Capable
   You have the ability to work under pressure, multi-task and meet tight deadlines in a fast-paced environment.
5. Flexible
   Having worked with other senior leadership, you will understand the necessity of managing workloads outside of normal office hours.