Executive Assistant

Executive Assistant to the Head of Singapore

We are seeking a highly capable and dedicated Executive Assistant to support the Head of Singapore in various administrative and logistical tasks. The ideal candidate will be street smart, resourceful, and committed to excellence in all aspects of their work.

Key Responsibilities:

1. Travel Arrangements: Book flights, hotels, and transportation for the Head of Singapore, ensuring seamless travel experiences.
2. Restaurant Reservations: Make reservations at high-end restaurants, considering dietary preferences and special requirements.
3. Calendar Management: Maintain and organize the Head of Singapore's schedule, coordinating meetings and appointments efficiently.
4. Communication Liaison: Manage emails, phone calls, and other forms of communication, acting as a gatekeeper and ensuring critical information reaches the Head of Singapore.
5. Event Planning: Coordinate and manage both small and large-scale events, including conferences and official functions.
6. Administrative Support: Handle various administrative tasks, including preparing reports, managing documents, and processing expenses.

Required Qualifications:

1. High school diploma or equivalent; bachelor's degree in office administration preferred
2. Exceptional organizational and time management skills
3. Strong communication abilities, both written and verbal
4. Proficiency in relevant software and technology tools
5. Ability to maintain confidentiality and exercise discretion

Key Traits:

1. Street smart: Ability to navigate complex situations and make practical decisions quickly
2. Dedicated: Committed to excellence and willing to go above and beyond to support the Head of Singapore
3. Adaptable: Flexible in handling changing priorities and unexpected situations
4. Problem-solver: Capable of finding creative solutions to challenges
5. Calm under pressure: Able to maintain composure in high-stress environments

The successful candidate will play a crucial role in supporting the Head of Singapore, ensuring smooth operations and contributing to the efficient management of their office. This position requires a high level of professionalism, discretion, and the ability to anticipate needs before they arise.