Executive Assistant

About TabSquare:

TabSquare provides AI-powered technology solutions for the F&B industry. Through TabSquare's solutions, restaurants can efficiently manage orders, process payments, and effectively engage with their customers. TabSquare assists partner restaurants in driving higher sales, streamlining operations, and delivering an enhanced customer experience. TabSquare is a market leader with operations in Singapore, Malaysia, Indonesia, Australia, the Philippines, Taiwan, Thailand, Hong Kong, Sweden, and the UAE.

Trusted by thousands of restaurants, TabSquare's clients include well-known F&B brands such as Pizza Hut, KFC, Minor Food Group, Sushi Tei, Paradise Food Group, Japan Foods Holding, Zingrill Holdings, The Coffee Club, Old Town White Coffee, Secret Recipe, and many more. TabSquare is a wholly owned subsidiary of Delivery Hero, a global leader in the food delivery industry.

Responsibilities:

• Inventory Management: Maintain supplies inventory of onboarding kit, company T-shirts, name cards etc by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies;
• Administrative tasks for the managing directors: Raising their expense claims as per company policy, making necessary travel arrangements for business trips, managing their calendars etc;
• Travel Arrangements: Booking flight and accommodation for business travel for new joiner onboarding and other employees, as & when required;
• Events: Assisting with logistics arrangements such as venue, set-up etc for marketing and employee / HR events, in coordination with the concerned internal stakeholder;
• Office administration: Liaising with foodpanda & internal TabSquare team for office administration matters such as meeting room booking & repairs, maintenance schedule, lockers & access cards for employees, any technical issues etc.
• Work Pass Application: Managing work pass (Work permit / EP / S-pass) related transactions for the Company’s employees;
• Adhoc Tasks: Such as raising payment request forms, coordinating with the Finance team for invoicing & payment related tasks.

Requirements:

• At least 2 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently.
• The ideal incumbent must be competent in Microsoft Office’s suite of productivity applications, especially PowerPoint and Excel, Google workspace, and other customer relationship management tools.
• This role is well-suited for somebody with good time management, organized, resourceful, and meticulous with good problem-solving capabilities.
• Experience in managing events, parties, etc apart from managing executive assistant responsibilities.

What we Offer:

• Hyper growth company in a one of the hottest areas of F&B Tech, with unique exposure to driving Fintech and Artificial Intelligence in a vertical.
• Chance to work with bright minds from across cultures and countries.
• Opportunity to strengthen regional experience working across multiple markets in the region and internationally.
• Fast paced and dynamic work environment with an opportunity to grow rapidly.
• A culture that promotes empowerment, autonomy, and new ideas, enabling employees to deliver the best work of their careers.