Executive Assistant

We are looking for a highly competent Executive Assistant to provide personalized secretarial and administrative support. You will work on a variety of tasks aimed at ensuring smooth planning and execution of senior leaders’ daily agenda. You will be part of a fast-paced team within an exciting work environment. The successful candidate will be self-driven and motivated, with significant attention to detail in all tasks. The capability to develop a trusting relationship with the executives and maintain the highest levels of confidentiality are very critical in this role.

Responsibilities

• Manage the senior leaders’ calendar in a diligent and effective way
• Act as the point of contact between the executive and internal/external clients
• Always maintain appropriate discretion and confidentiality
• Arrange meetings and appointments and provide reminders
• Coordinate senior leaders’ international travel
• File expense reports and ensure timely reimbursement
• Take dictation/minutes and accurately enter data
• Produce reports, presentations, and briefs as needed
• Develop and carry out an efficient documentation and filing system
• Monitor and order office supplies
• Receive incoming calls, take messages, and route correspondences
• Manage requests and queries appropriately
• Assist in logistical support and catering order for events, meetings, summits and/or conferences
• Assist in office space planning and facilitate team member movement requests, and logistic support for new members onboard

Requirements

• Proven experience as an executive administrative assistant supporting senior leaders
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning, forward thinking and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Education and Experience

• Diploma/Advanced Diploma/ Bachelor's degree in business or a related area of study or equivalent experience
• 8-10 years of relevant experience required (5 years with Executive level experience preferred)