We are looking for a highly competent Executive Assistant to provide personalized secretarial and administrative support. You will work on a variety of tasks aimed at ensuring smooth planning and execution of senior leaders’ daily agenda. You will be part of a fast-paced team within an exciting work environment. The successful candidate will be self-driven and motivated, with significant attention to detail in all tasks. The capability to develop a trusting relationship with the executives and maintain the highest levels of confidentiality are very critical in this role.
Responsibilities
Manage the senior leaders’ calendar in a diligent and effective way
Act as the point of contact between the executive and internal/external clients
Always maintain appropriate discretion and confidentiality
Arrange meetings and appointments and provide reminders
Coordinate senior leaders’ international travel
File expense reports and ensure timely reimbursement
Take dictation/minutes and accurately enter data
Produce reports, presentations, and briefs as needed
Develop and carry out an efficient documentation and filing system
Monitor and order office supplies
Receive incoming calls, take messages, and route correspondences
Manage requests and queries appropriately
Assist in logistical support and catering order for events, meetings, summits and/or conferences
Assist in office space planning and facilitate team member movement requests, and logistic support for new members onboard
Requirements
Proven experience as an executive administrative assistant supporting senior leaders
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Exemplary planning, forward thinking and time management skills
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Proven ability to maintain confidentiality and discretion
Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy
Education and Experience
Diploma/Advanced Diploma/ Bachelor's degree in business or a related area of study or equivalent experience
8-10 years of relevant experience required (5 years with Executive level experience preferred)