Executive Assistant

We are JLL. Our operations are spread across 16 countries in Asia Pacific and staffed by over 40,000 employees. It’s no surprise that our Regional Leadership needs support! Managing their time and location is a full-time responsibility for any energetic and experienced support professional. In this role, you will support our senior leadership. Based out of our Singapore location, you will be a key part of the team providing a broad range of support and enablement.

What this job involves:

Controlling the Schedule

Have you supported Senior Leader individuals in managing their schedules, travel plans, and meetings? With responsibility for the itinerary and calendar, you will be the go-to person when stakeholders need access. You will need to have an iron grip on the diaries of the senior leadership to ensure the team aren’t overwhelmed. The Leadership travel plans will be your responsibility too. Transport will need to be organised, visas achieved, accommodation booked and client entertainment accounted for – all within budget and timelines.

Meetings and their Management

Meetings, workshops, events – how much can you handle? Unsurprisingly, our leaders have a lot of them! You will need to understand how to prioritise these events; setting expectations to ensure deadlines and deliverables are met. In addition, you will need to make sure the meetings, workshops, and events are well prepared and conducted. “Is the right technology and materials available? Is there a set agenda? Who will take the minutes?” – It’s these types of questions that you will need to be able to answer.

Hosting our Guests

How well do you host? Overseas visitors regularly come to meet with our Leadership team. Instinctively, you will understand the importance of a positive guest experience in maintaining strong business relationships. Embracing this ethos, you will ensure all of their needs are catered for, including securing meeting rooms, hotels, transfers, and so on.

Administrative Support

How well do you work in a team? In this role, you will work closely with other Executive Assistants to ensure a number of administrative tasks are completed. Included in this are the coordination of signatories to legal documents, sourcing office supplies, and ensuring the office environment is maintained in line with our policies & procedures. You’ll also help with the onboarding of new team members within our leaders' business units.

Sound like you? To apply, you need to be:

Knowledgeable and experienced

You should have a relevant Diploma and experience of working with a department head in a large international organisation. IT skilled and any experience or certification in other presentation-related software applications or systems would go a long way.

Independent

Your proactive nature means you will need little management oversight. You are also able to adapt to a multi-cultural and team-oriented environment.

A positive thinker and strong communicator

Are you a confident, energetic, and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has a well-presented, approachable manner as well as superb written and spoken English communication skills.

Capable

You have the ability to work under pressure, multi-task, and meet tight deadlines in a fast-paced environment. You are meticulous with an ‘eye’ for detail, positive, and solution-oriented. You are somebody who is calm and we can trust to handle confidential and sensitive information with discretion. Clear written and verbal communication skills across a variety of mediums are a must.

Flexible

Having worked with other senior leadership, you will understand the necessity of managing workloads outside of normal office hours. Accessibility is key to these individuals and you will be ready to provide professional support at all times.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health.