Executive Assistant

Your Job

We are looking for an Executive Assistant to join the team. The Executive Assistant provides high-level administrative support to executives within an organization. This role requires excellent organizational skills, the ability to multitask, and a professional demeanor. The Executive Assistant plays a critical role in ensuring the smooth operation of the executive's day-to-day activities and overall efficiency.

Our Team

You will be reporting to the Vice President of KES, APAC and working very closely with the HR Business Partner.

What You Will Do

1. Administrative Support: Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
2. Communication: Serve as the primary point of contact between executives and internal/external stakeholders.
3. Coordination: Coordinate and organize meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
4. Documentation: Prepare, review, and edit various documents, including reports, presentations, and correspondence.
5. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
6. Financial Tasks: Assist with expense reporting and filing.
7. Project Management: Support the planning and execution of various projects, ensuring timely completion and adherence to quality standards.
8. Office Management: Oversee office supplies, equipment, and facilities to ensure a well-organized and efficient work environment.

Who You Are (Basic Qualifications)

1. Experience as an executive assistant or in a similar administrative role.
2. Strong organizational and multitasking abilities, with a keen attention to detail.
3. Ability to anticipate needs, think critically, and provide proactive solutions.
4. Demonstrated professionalism, with the ability to interact effectively with executives, clients, and team members.
5. Proficiency in Microsoft Office Suite (Power BI, Word, Excel, PowerPoint, Outlook, Salesforce, TEAMS, SharePoint) and other relevant software applications.

What Will Put You Ahead

1. Efficiently manage time and prioritize tasks to meet deadlines.
2. Adapt to changing priorities and work effectively in a fast-paced environment.
3. Handle confidential and sensitive information with the utmost discretion.
4. Take initiative in identifying and addressing issues and opportunities for improvement.
5. Build and maintain positive relationships with colleagues and external partners.
6. Work collaboratively within a team and support colleagues as needed.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate’s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

As a Koch company, Koch Engineered Solutions (KES) specializes in process and pollution control equipment and digital technologies to help industries reduce emissions, save energy and get the most from their resources. From pollution control to advanced filtration, we’re focused on providing customers with products and solutions to help them optimize, transform and succeed. Industries we serve include refineries, chemicals, municipalities, pharmaceutical, pulp and paper, food and dairy, utilities and automotive.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.