Executive Assistant

Salary Range: Up to $6,800.00 + Good Bonuses.

Contract Duration: 2 Years Renewable

JOB SCOPE:

• Responsible for information communication between ED, SLT and Site Managers
• Meeting coordinator/host for all meeting types involving Executive Director (ED) & Senior Leadership Team (SLT)
• PIC of presentation decks for Executive Director and Central team (Townhall sessions & management meetings)
• Central coordinator of documents for EDs approval/signatory
• ED & SLT calendar management
• Travel and logistical arrangement for all employees in SG sites and guests of SLTs, includes security clearance (VCS) for Global Trade compliance
• Screen and respond to incoming correspondence, inquiries and phone calls
• Expatriate benefits administration management for car, housing, children education etc.
• Dotted line manager of 2 Site Operation Administrators (Bedok & Changi)
• EnableMe system Administrator
• Stationery and Taxi card management
• Culture Council committee member, provide support to the council when required
• Logistical support for events when required
• Travel may be required to support ED/SLT
• Any other work tasks as required by ED

Requirements:

• Independence: Strong ability to work independently and complete assigned tasks without constant supervision. This includes making informed decisions, proactively identifying and addressing tasks, and finding necessary resources when needed.
• Ownership: The individual should be capable of problem-solving and take ownership of the quality and timeliness of their work with a strong sense of urgency.
• Adaptability: The ability to adapt to changing priorities and handle unexpected situations. The position is required to assist with a wide range of tasks; flexibility is key.
• Confidentiality & Discretion: The incumbent is required to maintain high discretion, strict confidentiality and detailed knowledge of the organization's operations, procedures and people.
• Technical Proficiency: Intermediate skill level of MS Excel and PowerPoint are required; data consolidation, organization and some analytics will be needed.
• Candidates should ideally have 5 years of experience in a relevant role in a fast-paced organization.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to tiffany@peopleprofilers.com